ANNUAL & MONTHLY MINUTES OF THE WATER COMMISSIONERS

Monday July 16, 2018 @ 6:00 P.M.

FELCO Room, Franklin Homestead

 

Annual Meeting

 

Members Present: Jes Alexant, Brooks Sturtevant, Marshall Ploof and Sara Rainville, secretary.

 

Guests:  Dave Bennion, Yvon Dandurand & Peter Magnant, Selectboard members, Pamela Greene.

 

The Water district Annual Meeting was called to order at 6:02 p.m. by Jes Alexant. Pledge of allegiance was recited.

 

Agenda Amendments:

None.

 

Summary of Recent and Ongoing Activity:

Jes gave an overview of recent sampling activities, water quality, to-be scheduled tank inspection & cleaning, use of hydrants for fire protection, source protection plan update and the search for a new water operator.

 

Source Facility Upgrade Project Status Presentation:

Topics reviewed: install source meters,mPh control with limestone chips

 

Jes noted that John Kiernan from Otter Creek Engineering is working on the final study & design to submit to the State of Vermont; he has been behind schedule due to a lack of response from the State on issues that arose.He was invited to this meeting to give a presentation.

 

Public Comment:

The timeline for work to be done was reviewed at Yvon Dandurandís request.

 

Peter asked whether or not there would be a user rate increase due to this project or a rate increase to the State of Vermont?? Jes stated he does not anticipate the water system user rates needing to be increased and the State of Vermont fee may increase slightly. The water commissioners wonít know for certain until more information is provided to them from the engineering study.

 

Peter questioned whether of not the frequency of sampling would need to increased once the limestone chip treatment is up and running. Marshall stated that the sampling needed could be worked into the new technology that is going to be added as a result of the project.

 

Peter asked for further clarification on the use of chlorine for treatment. Jes stated that the State requires provisions for quick treatment/activation, like we currently have used on an as-needed basis.

 

Pam inquired as to the history of the tank cleaning; the board noted its on the agenda to be have it inspected and cleaned this year.

It was noted that the Franklin water systems current water operators contract was up June 30, 2018.The position was advertised in two local papers for two weeks, on the towns website & Facebook page and around town. Only one application/letter of interest was received.

 

Jes expressed his appreciation to Marshall for all his years of help with the water system and all that he continues to do.

 

Jes would like to get other community members involved with the water board.

 

Brooks/Marshall made the motion to adjourn the Annual Meeting, all in favor, meeting adjourned at 6:50 p.m.

 

Monthly Meeting

 

Members Present: Jes Alexant, Brooks Sturtevant, Marshall Ploof and Sara Rainville, secretary.

 

Guests:  Dave Bennion, Yvon Dandurand & Peter Magnant, Selectboard members, Pamela Greene, John Kiernan, engineer with Otter Creek Engineering.

 

Water District monthly meeting called to order at 6:55 p.m. by Jes Alexant. Pledge of allegiance was recited.

 

Agenda Amendments:

All members in favor of adding Source Facility Upgrade Project Status Presentation to agenda before Public Comment.

 

Source Facility Upgrade Project Status Presentation:

Jes welcomed John Kiernan, engineer from Otter Creek Engineering to the meeting.

 

John reviewed the work on the project that had been done to date such as ph treatment options, metering of spring inflow and overflow as well as the addition of a small building. Discussion was had on the items that the State has noted as deficiencies in the Franklin water system.

 

Options on the limestone chip treatment were discussed. The board would like to see a chamber built within the existing tank.

 

John was thanked for his time and presentation.

Public Comment:

None.

 

Current Operator:

Only one application/letter of interest was received from Jeremy Barnum.Brooks will speak to Mark Brouillette, our former water operator, about staying on until a replacement can be hired.

 

Brooks/Jes made the motion to hire Jeremy Barnum as water operator after his successful completion of the water operator course and he has received his water operator license; salary will be discussed at a meeting with Jeremy at a future date. All in favor, motion approved.

 

Executive Session Interviews:

Not needed.

 

Storage Tank Inspection/Cleaning:

The board is awaiting an additional quote, item tabled until August 2018 water meeting.

 

Approve Minutes:

Marshall/Brook made the motion to approve the June 11, 2018 minutes; vote taken, all in favor, motion passed.

 

Treasurerís Report & Budget Prep:

A warrant dated July 16, 2018 with supporting invoices totaling $1,062.32 was submitted for review and signatures by the members. Discussion was had.

 

A warrant dated July 9, 2018 with supporting invoice totaling $6,781.57 was submitted for review and signatures by the members. Discussion was had.

 

A warrant dated June 30, 2018 with supporting invoices totaling $20.00 was submitted for review and signatures by the members. Discussion was had.

 

A warrant dated June 29, 2018 with supporting invoices totaling $451.80 was submitted for review and signatures by the members. Discussion was had.

 

A warrant dated June 25, 2018 with supporting invoices totaling $446.47 was submitted for review and signatures by the members. Discussion was had.

 

Sara stated that water user bills were sent out for July 1, 2018 for the January-June billing.

 

Sara received a call from the user at 255 Square Road about not being able to use the water when she first purchased the property due to water line work that needed to be done in the house, she would like to not pay for 2 months of water on the bill she just received. The board discussed and took no action. Sara will notify the property owner.

Repairs/Leaks:

Water line repairs were done in June on Main Street by the Grennonís and on Square Road by the cemetery.

 

Water Sampling/Quality:

Sara noted the last sample results she received from Endyne was for the June 28, 2018 sample.

 

Water Commission Assignments:

Jes is considering not being chairperson any longer. Current positions remain the same, Jes as chair, Brooks as vice chair. Will review next month.

 

Other Business:

None.

 

Mail:

None.

 

The next regular monthly meeting will be August 3, 2018 at 6:00 p.m. at the Town Clerkís Office.

 

Motion made to adjourn the meeting by Brooks/Marshall, all in favor, motion passed. Meeting adjourned at 8:56 p.m.

 

Respectfully,

Sara Rainville

July 20, 2018

 

These minutes are not official until approved at the Water Commissions next regular meeting.