MINUTES OF THE WATER COMMISSIONERS
Monday August 13, 2018 @ 6:00 P.M.
Town Clerk’s Office
Members Present: Jes Alexant, Marshall Ploof and Sara Rainville, secretary.
Guests: Yvon Dandurand, selectboard member.
The meeting was called to order at 6:00 p.m. by Jes Alexant. The Pledge of Allegiance was recited.
Marshall/Jes made the motion to approve the July 16, 2018 Annual meeting & monthly minutes; all in favor, motion passed.
FY19 trial balance to-date was reviewed, current checking account balance $55,980.21.
A warrant dated August 13, 2018 with supporting invoices totaling $455.02 was submitted for review and signatures by the members. Discussion was had.
Sara stated that there is approximately $2,600 outstanding from the July 1, 2018 billing.
Marshall stated that he has spoke to Mark Brouillette about staying on on a monthly basis until our new water operator has completed his training. Marshall will talk to him about continuing on at the rate of pay he was previously getting paid. Marshall will also talk to him about the scheduled sampling that needs to be completed.
Jes would like to put something on the Town’s website and Facebook page about the water board needing volunteers to get involved with the board & water system.
Marshall will have Jeremy Barnum start collecting samples with him; Jeremy has previously assisted Mark and the excavation company with water line repairs/leaks in town too.
There was a re-sampling that needed to happen after the July 25, 2018 positive sample. Marshall will speak to Mark about that sample.
Federal sampling guidelines were discussed.
Storage Tank Inspection/Cleaning:
Marshall stated that the reservoir was not running over today as it normally is, he will continue to check it daily especially with the lack of rain we have had this summer.
Quotes for tank cleaning, inspections, pictures & report were reviewed:
Simmon Operation: one cell $2400, two cells $4800
Earth Water Specialists: two cells $5600
Jes/Marshall made the motion authorize the cleaning & inspection of the two cells by Earth Water Specialists in the amount of $5600 as quoted. All in favor. Jes will contact Paula Jackson and let her know; work will get scheduled for the beginning of the fall.
Water Commission Assignments:
Jes will remain as chair, Brooks as vice chair, Marshall, board member.
Jes had not heard from John Kiernan at Otter Creek Engineering since he attended the water district’s annual meeting in July. Jes knows that the project is behind schedule, he will followup with John and get an update.
The building of a new tank for the limestone within the existing tank was discussed as well as alternate options for the limestone treatment.
Jes will also work on the O & M Manual draft. Jes will also go through all the records that the Franklin Fire District #1 passed down to the Town when the Town took over, Jes will setup a time to stop into the Town Clerk’s Office.
There were water line repairs done in June at 249 Square Road and the water shutoff was left above the ground; the property owner has contacted the Town Clerk’s Office and would like it cut off below the ground. It has been the water district’s policy when installing new shutoffs to leave them above the ground so they are easier for the operator to locate for line repairs/shutoffs. Jes will notify the property owner of the boards policy.
The next regular monthly meeting will be September10, 2018 at 6:00 p.m. at the Town Clerk’s Office.
Motion made to adjourn the meeting by Marshall/Jes, all in favor. Meeting adjourned at 7:09 p.m.
August 19, 2018
These minutes are not official until approved at the Water Commissions next regular meeting.
These minutes were approved on September 10, 2018.