MINUTES OF THE WATER COMMISSIONERS

Monday April 9, 2018 @ 6:00 P.M.

Town Clerk’s Office

 

Members Present: Jes Alexant, Brooks Sturtevant, Sara Rainville, secretary and Mark Brouillette, water operator.

 

Guests: Yvon Dandurand and Peter Magnant, select board members.

 

Meeting called to order at 6:02 p.m. by Jes Alexant. Pledge of allegiance was recited.

 

Agenda Amendments:

None.

 

Public Comment:

Peter Magnant noted that the Selectboard reappointed Marshall Ploof as a water commissioner for a three year term.

 

Approve Minutes:

Brooks/Jes made the motion to approve the March 12, 2018 minutes, vote taken and motion passed 2-0.

 

December 11, 2017 minutes tabled.

 

Treasurer’s Report & Budget Prep:

Sara presented the water commissioners with a trial balance report for FY18; checking account balance $50,472.63.

 

A warrant with supporting invoices totaling $599.86 was submitted for review and signatures by the members. Discussion was had.

 

A warrant with supporting invoices totaling $196.07 was submitted for review and signatures by the members.

 

Late fees were applied to 12 accounts; invoices and statements were sent out March 8, 2018.  Sara will send out disconnect notices to the remaining 11 accounts on April 16, 2018; disconnect time frame is April 30-May 4, 2018 during business hours. Sara will keep Mark updated on accounts still outstanding as date draws nearer. 

 

Water Sampling/quality:

-Notice of Violation received in March 2018 for failing to monitor in the fourth quarter of 2017 for all inorganic chemicals.

-Notices of violations were reviewed dating back to June 2017.

 

Commissioners would like to review schedule with Mark.  Mark entered the meeting at 6:41 p.m.

 

Violation letters from the State were reviewed with Mark. Brooks is going to create a table from the State’s monitoring schedule to help the commissioners track sample schedules, dates, times, etc. Discussion was had on the April and second quarter of 2018 samples that are required.

 

Mark stated that he may not be renewing his contract with the Town as water operator in June. He noted he is willing to stay on until a replacement is found, trained or certified.

 

Water System Upgrade Update:

Jes received a response from John Kiernan at Otter Creek Engineering today; points reviewed from the email: water quality information/samples, hydraulic capacity and hydrant flow testing.

 

Tank cleaning was also discussed by Commissioners. Mark will contact the two companies he knows of that do tank cleaning for estimates and report back to the commissioners. Different cleaning options were discussed.

 

Source Protection Plan:

Jes is working on making suggested changes from the Planning Commission and will send to Planning Commission & Select board once complete.

 

Other Business:

None

 

The next meeting is scheduled for May 14, 2018 at 6:00 p.m. at the Town Clerk’s Office.

 

Motion made by to adjourn the meeting by Brooks/Jes, all in favor, motion passed 2-0.

 

Meeting adjourned at 7:20 p.m.

 

Respectfully,

Sara Rainville

April 9, 2018

 

These minutes are not official until approved at the Water Commissions next regular meeting.

These minutes were approved on May 14, 2018.