MINUTES OF THE WATER COMMISSIONERS

Wednesday September 11, 2019 @ 6:00 P.M.

Franklin Town Clerk’s Office

 

Members Present: Marshall Ploof, Brooks Sturtevant, Mike Lawyer and Sara Rainville, secretary.

 

Guests: Dave Bennion, Selectboard.

 

Meeting called to order at 6:03 p.m. by Mike Lawyer. Pledge of allegiance was recited.

 

Agenda Amendments:

None.

 

Public Comments:

None.

 

Approve Minutes:

Brooks/Marshall made the motion to approve the August 14, 2019 minutes; vote taken, all in favor, motion passed.

 

Treasurer’s Report:

Sara presented the water commissioners with a trial balance report for FY20; checking account balance $46,336.11. There are 13 outstanding accounts from the July 1, 2019 billing. Late fees were applied to accounts September 1, 2019 and invoices & statements were also sent to all past due accounts at that time.

 

Letter on Vaillancourt’s account was reviewed and discussed.

 

A warrant with supporting invoices totaling $684.66 was submitted for review and signatures by the members. Discussion was had.

 

Water Operator: (not in attendance)

            -Sampling: monthly sampling is being completed on time; lead & copper test was done August 26, 2019.

            Board discussed the need for a better metal detector for finding curb stops & service lines. It was included in this year’s budget; Marshall will get prices for the October meeting.

 

Water System Project Update:
            -Warning, vote, bid process & management

Mike received updated project costs from John Kiernan at Otter Creek Engineering.  Phase 1 work and costs were reviewed. John joined the meeting via phone. Discussion was had on access road, ph meter, technical services, contingency’s and project funding.  When to put the project out to bid was also discussed; Mike will talk to John about potential vendors. Mike will draft a one page handout for the public information meeting, input from the members was given on what should be included; the board will finalize it at the next meeting.

 

Motion made by Brooks/Marshall to present the Selectboard a project loan amount of not to exceed $175,000, plus interest for a term of not more than 20 years. Further discussion was had; vote taken, all in favor. The warning and ballot was updated by Sara and it will go to the Selectboard’s September 18, 2019 meeting for approval and signatures.

 

The board will be holding a public informational meeting on Wednesday, October 30, 2019 at 6:00 p.m. at the FELCO Room. The project budget vote will be held Tuesday, November 5, 2019 at the Town Clerk’s Office from 7:00 a.m.-7:00 p.m.

 

Water Rates:

The need to increase rates further due to the upcoming project was discussed. The members will review it again at their next meeting as well as the October 30, 2019 public informational meeting.

 

Other Business & Mail:

None.

 

Next month’s meeting will be on Wednesday, October 9, 2019 at 6:00 p.m.

 

Motion made by Brooks/Marshall to adjourn the meeting by, all in favor, motion passed.  Meeting adjourned at 7:33 p.m.

 

Respectfully,

Sara Rainville

September 11, 2019

 

These minutes are not official until approved at the Water Commissions next regular meeting.

These minutes were approved on October 9, 2019.