MINUTES OF THE WATER COMMISSIONERS
Wednesday May 13, 2020 @ 6:00 P.M.
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Members Present: Brooks Sturtevant, Mike Lawyer, Marshall Ploof and Sara Rainville, secretary.
Guests: Peter Magnant & Dave Bennion-Selectboard, and Lisa Larivee-Town Clerk.
Meeting called to order at 6:02 p.m. by Mike Lawyer. Pledge of allegiance was recited.
Motion made by Brooks/Marshall to approve minutes from April 8, 2020; vote taken, all in favor, motion passed.
Sara presented the water commissioners with a trial balance report for FY20; checking account balance $46,591.58. Currently there is $1,386.70 outstanding from users.
A warrant with supporting invoices totaling $2376.80 was submitted to members via email and reviewed. Discussion was had. Motion made by Marshall/Brooks approving Mike to sign the warrant on behalf of the board, vote taken, all in favor, motion passed.
-operator renewals are due June 30, 2020 for Marshall & Jeremy and the deadline to submit applications is May 30, 2020. Applications have been completed. Sara will mail them with a check and cover letter about continuing education requirements.
-repair landscaping: Marshall completed landscape work Danforths this week, Sara will notify the State the work has been completed so they can close out the 1111 Permit.
-Coliform sampling plan was completed by Marshall and Jeremy, Sara mailed to the State on April 27, 2020; deadline was May 8, 2020.
-Routine sampling has been going fine. Marshall stated the reservoir level looks good. Marshall suggested having Brent Desranleau come check for leaks this spring, like we had done last year. All members were in favor, Marshall will speak to Jeremy about scheduling it.
Schedule of Water Rates & Charges:
The board discussed having a base user fee for debt repayment and a fee towards operating costs. Any changes made to the Schedule of Rates and Charges would be effective July 1, 2020 and be billed on January 1, 2021.
The board discussed nonresidential units and reviewed the Average Daily Demand per Vermont EPRís that Otter Creek had provided to them in 2019.† Franklin Central School units were reviewed; the School is currently being charged 3 units per billing.† Marshall/Brooks made the motion to increase the School from 3 units to 10 units effective July 1, 2020, for January 1, 2021 billing; vote taken, all in favor, motion passed.
Lisa Larivee joined the call.
Marshall/Brooks made the motion to break down the current water rate as follows, water rate will be billed at $450 per unit per year billed semi-annually effective 7/1/2020. This rate is comprised of two pieces:
1- $175.00 per unit per year for long term debt repayment. This fee will be due regardless of water service being shut off.
2- $275.00 per unit per year for operations of water system. This fee will be suspended in the event service is turned off at the request of user.
Vote taken, all in favor, motion passed. The long-term debt repayment amount will be adjusted accordingly as debt repayment changes
The board reviewed the current charges for hydrant damage; they would also like to include damages to shutoffs and any part of the water system in the current fee schedule. Motion made by Marshall/Brooks to update the Schedule of Rates and Charges section as follows:
II. Other Charges
1-Water System Damages
A. Fire hydrant-††††††††††††††††††††††††† $150 minimum plus cost of time and materials
B. All other infrastructure ie: curbstop, valve box, etc.-
Cost of time and materials
Vote taken, all in favor, motion passed.
Water System Project:
-Update: Mike gave an update from John Kiernan at Otter Creek and from contractor Ron Desroches. The controls Ron ordered are in; they are waiting for a schedule from Camp Prescast on the vault. Discussion was had in interim invoices for the project. The board agreed that invoices would be reviewed at the June 10, 2020 water meeting.
-Financing-New project loan, term and rates were reviewed.† The board also reviewed the existing loan from the last system upgrade; there are 7 years left on that loan.†† Discussion was had on leaving the two loans separate or combining them.† Marshall/Brooks made the motion recommending to the selectboard that the new loan and existing loan be combined to a new 15 year term loan at 2.42% for a total loan amount of $258,539; vote taken, all in favor, motion passed.
Selectboard members Brooks Sturtevant/Dave Bennion made the motion that the selectboard accept the water commissioners recommendation to combine the new loan and existing loan into a new 15 year term loan at 2.42% for a total loan amount of $258,539; vote taken by selectboard members, Peter Magnant, Brooks Sturtevant and Dave Bennion, all were in favor, motion passed. Lisa will take care of getting paperwork from the bank.
The water commissioners would like Ron to get started as soon as possible on the project and not wait for the vault to arrive to start. Mike will speak to John at Otter Creek.
Other Business & Mail:
The next monthly Water Department meeting will be on Wednesday, June 10, 2020 at 6:00 p.m.
Motion made by Brooks/Marshall to adjourn the meeting by, all in favor, motion passed. Meeting adjourned at 8:06p.m.
May 17, 2020
These minutes are not official until approved at the Water Commissions next regular meeting.
These minutes were approved on June 10, 2020.