MINUTES OF THE WATER COMMISSIONERS

Wednesday March 13, 2019 @ 6:00 P.M.

Town Clerk’s Office

 

Members Present: Brooks Sturtevant, Marshall Ploof, Mike Lawyer and Sara Rainville, secretary.

 

Guests: Dave Bennion, Yvon Dandurand & Peter Magnant, Selectboard members, Jeremy Barnum, water operator, John Kiernan, Otter Creek engineering and Rolland Rainville.

 

Meeting called to order at 6:00 p.m. by Mike Lawyer. Pledge of allegiance was recited.

 

Agenda Amendments:

None.

 

Public Comments:

None.

 

Approve Minutes:

Brooks/Marshall made the motion to approve the February 13, 2019 minutes; vote taken, all in favor, motion passed.

 

Treasurer’s Report:

Sara presented the water commissioners with a trial balance report for FY19; checking account balance $50,892.17.

 

A warrant with supporting invoices totaling $314.30 was submitted for review and signatures by the members. Discussion was had.

 

Motion made by Marshall/Brooks to accept the treasurer’s report; vote taken, all in favor, motion passed.

 

Water Operator:

Jeremy Barnum, current water operator was welcomed to the meeting to discuss his salary. Jeremy would like to be compensated at the same rate as the previous operator or more. The previous water operator scope of work was reviewed by all.  Marshall noted that many of the record keeping items are now being done by the secretary & treasurer.   Flat rate versus an hourly rate were discussed. 

 

The Selectboard would like to speak with legal counsel about having an employee work for more than one Town department and what the laws are for hours worked and compensation. 

 

Brooks/Marshall made the motion to pay Jeremy Barnum $360.50 a month as the Town of Franklin water operator, which includes workers compensation, and duties performed will be that which are in the reviewed and attached scope of work document, pending legal advice that this compensation is allowed; vote taken, all in favor, motion passed.

 

The Town Clerk’s office will seek a legal opinion and report back at the next water meeting.

 

Jeremy signed the monthly operator report; Sara will mail to State of Vermont.

 

Water System Project Update:

John Kiernan from Otter Creek Engineering was welcomed to the meeting. 

 

John reviewed the Notice of Violation letter dated February 19, 2019 from the State of Vermont with the board. He has spoken to Jeff Girard with VT Dept. of Environmental Conservation, Drinking Water & Groundwater Protection Division on the letter.

 

Items reviewed from the letter:

II. Compliance Directives:

-John is going to request a 30 day extension on the submittal of the permit to construct application that is due on March 19, 2019.

-O & M Manual-Sara submitted to the State of Vermont on December 13, 2018 and resent on February 26, 2019.

-The Town is planning to install a finished water tap in the near future and will provide photos of the installation to the State once completed; Brooks will be in contact with Michael McDougal about setting up an installation date. 

-Storage tank inspection and cleaning- the board had this scheduled in October 2018 but had to reschedule due to the drought in Town. Paula Jackson from Earth Water did a sight visit to the tank prior to scheduling the inspection. Brooks will contact her for a letter about what she saw on her site visit on the quality & condition of the tank. Mike will contact Jeff Girard about the tank cleaning violation.

-Complete and issue public notice template about system violation- Sara will mail notice to all billed users and post around Town on March 15, 2019.

-Complete certification section of the public notice document and send copy of the issued public notice and certification to the Division-Chair, Mike Lawyer signed certification, Sara will send copy to State when she mails to all billed users on March 15, 2019.

 

Discussion was had on the fall 2018 local drought and past lead & copper samples.

 

The Preliminary Engineering Report and Basis of Final Design schedule & timeline were reviewed.

 

John also mentioned the possibility of State of Vermont wetlands permit being needed, he will follow-up with the State of Vermont. If one is needed, there will be additional fees that have not been accounted for in his costs.

 

John will submit the Preliminary Engineering Report and Basis of Final Design to the State of Vermont with a short response to the State of Vermont’s Notice of Violation letter.  Once that is submitted, he will apply for the permit to construct; there will be a $900 fee with that application.

 

Brooks/Marshall made the motion to authorize the board chair to sign a response to the State of Vermont’s Notice of Violation letter; vote taken, all in favor, motion passed.

John was thanked and he exited the meeting.

 

State of Vermont Letter:

Addressed in Water System Project Update.

 

LCCA Water Spigot:

Discussion was had on possible future use guidelines:

-          Water will be turned on May 1 and turned off October 1

-          The water district reserves the right to shut off the spigot at any time without notice, notice will be posted when time allows at the spigot

-          Any concerns with the water spigot will be directed to the water chairman

-          There will be a designated LCCA contact for communication from the water district

-           15 gallon max taken at a time and largest container no larger than 5 gallons

-          LCCA billed in July for 3 units at current unit rate at time of billing

 

 The board will review further at the next water meeting.

 

Water Use Ordinance:

Sara will make changes to reflect State Statue and send tracked changes draft to board members for review; further discussion will be had at next month’s meeting.

 

Other Business & Mail:

·        Source Protection Plan: Sara has received notice that it was approved by the State of Vermont on February 21, 2019.

·        Spring time proactive leak detection was discussed.

 

Next month’s meeting will be on Wednesday, April 10, 2019 at 6:00 p.m.

 

Motion made by to adjourn the meeting by Brooks/Marshall, all in favor, motion passed.

 

Meeting adjourned at 8:30 p.m.

 

Respectfully,

Sara Rainville

March 14, 2019

 

These minutes are not official until approved at the Water Commissions next regular meeting.

These minutes were approved on April 10, 2019.