MINUTES OF THE WATER COMMISSIONERS

Friday, January 18, 2019 @ 5:30 P.M.

Town Clerk’s Office

 

Members Present: Brooks Sturtevant, Marshall Ploof, Mike Lawyer and Sara Rainville, secretary.

 

Guests: Dave Bennion, Yvon Dandurand & Peter Magnant, Selectboard members, John Kiernan, Otter Creek Engineering and Jes Alexant.

 

Meeting called to order at 5:32 p.m. by Mike Lawyer. Pledge of allegiance was recited.

 

Agenda Amendments:

None.

 

Public Comments:

None.

 

Approve Minutes:

Marshall/Brooks made the motion to approve the December 10, 2018 minutes; vote taken, all in favor, motion passed.

 

Water System Project Update:

John Kiernan from Otter Creek Engineering was welcomed to the meeting.  John updated the board on the status of the Preliminary Engineering Report and Basis of Design. Once the document is ready, it will be submitted to Patrick Smart, State of VT. When the document gets State approval, then a Permit to Construct would be requested with the design phase supporting documents.  Phases 1-3, cost table and timeline were reviewed. 

 

Remote monitoring options were discussed as well as valve placement and chemical treatment options.

 

The board anticipates bringing the project to the Town voters at Town Meeting March 2020.

 

The board is pleased with John progress and he will update items that were discussed; he will await further comments from the board on the report as they complete its review.

 

Jes was thanked for his feedback on the report John presented.

 

Treasurer’s Report:

Sara presented the water commissioners with a trial balance report for FY19; checking account balance $44,971.30.

 

A warrant with supporting invoices totaling $3264.36 was submitted for review and signatures by the members. Discussion was had.

 

A warrant with supporting invoices totaling $80.00 was submitted for review and signatures by the members. Discussion was had.

A warrant with supporting invoices totaling $6781.57 was submitted for review and signatures by the members. Discussion was had.

 

A warrant with supporting invoices totaling $1586.54 was submitted for review and signatures by the members. Discussion was had.

 

Sara stated that there are still 2 outstanding accounts from previous billings to users. One account is shut off & making payments and one account had set up a payment plan and they missed two agreed upon payments. Sara will review the Water Use Ordinance and see what the next step is for the user with the failed budget plan.

 

Discussed the late fee on the Dick Wright July 1, 2018 bill; all members in favor of waiving the $15 late fee due to having the incorrect mailing address for the property owner.  

 

Members would like Sara to verify that the disconnect fee and reconnect fee is on the Disconnection Notice that is sent to past due accounts.

 

The Water District annual chair report has been submitted to the Auditors along with the budget for the upcoming Town Report.

 

Water User Rates:

Members discussed the need to increase the water user rates due to the upcoming upgrade project expenses.  There was discussion at a previous Water District Annual meeting about this being done.  Brooks/Marshall made the motion to increase $50 per unit, annual (or $25 per unit every 6 months), effective the July 1, 2019 billing; all in favor, motion passed.

 

Water Sampling, shut-offs, State of VT letter:

Letter received January 7, 2019 from the State of Vermont about a August 2018 missed scheduled water sample. This violation will need to be included in the July 2019 CCR. 

 

Members reviewed the vacant homes in town that have water turned off, currently there are two. Also discussed houses that are empty but that are still being heated with the water on, currently two. FYI-A renter on Hanna Road claimed to the Town Clerk that their pipes had recently frozen & burst and has since been repaired.

 

Operator-pay, State of VT monthly report:

Marshal/Brooks made the motion to pay Jeremy Barnum his current highway department, regular hourly rate of pay base on hours worked and submitted for water work, all members in favor, motion passed.

 

Marshall signed the Monthly Operations Report, Sara will submit to the State of VT as required.  Once Jeremy hears from the State on his operator license, he will take over signing the monthly report.

 

Source Protection Plan:

Jes has requested that Sara send the last approved Source Protection Plan to the members for review; once reviewed and changes made, Sara will submit to the State of VT.

 

Other Business & Mail:

Jes noted the possible installation of pso-meters in the storage tank.

 

Next month’s meeting will be on Wednesday, February 13, 2019 at 6:00 p.m.

 

Motion made by to adjourn the meeting by Brooks/Marshall, all in favor, motion passed.

 

Meeting adjourned at 8:03 p.m.

 

Respectfully,

Sara Rainville

January 18, 2019

 

These minutes are not official until approved at the Water Commissions next regular meeting.