MINUTES OF THE WATER COMMISSIONERS
Wednesday February 12, 2020 @ 6:00 P.M.
Town Clerk’s Office
Members Present: Brooks Sturtevant, Mike Lawyer, Marshall Ploof and Sara Rainville, secretary.
Guests: Dave Bennion & Peter Magnant, Selectboard, Jeremy Barnum, water operator, and John Kiernan, Otter Creek Engineering.
Meeting called to order at 6:01 p.m. by Mike Lawyer. Pledge of allegiance was recited.
Move Water System Project to after Treasurer’s Report, all in favor.
Motion made by Brooks/Marshall to approve minutes from December 11, 2019; vote taken, all in favor, motion passed.
Sara presented the water commissioners with a trial balance report for FY20; checking account balance $53,756.14. Motion made by Marshall/Brooks to accept the treasurer’s report; vote taken, all in favor, motion passed.
A warrant with supporting invoices totaling $507.16 was submitted for review and signatures by the members. Discussion was had, warrant signed.
A warrant with supporting invoices totaling $1,114.31 was submitted for review and signatures by the members. Discussion was had, warrant signed.
A warrant with supporting invoices totaling $6781.57 was submitted for review and signatures by the members. Discussion was had, warrant signed.
A warrant with supporting invoices totaling $2,521.30 was submitted for review and signatures by the members. Discussion was had, warrant signed.
Sara noted $2,881.66 outstanding currently from user water bills/fees.
Water System Project Update:
John Kiernan from Otter Creek Engineering was welcomed to the meeting. He stated that 6 companies had been sent invites to bid in December on the water system improvement project in Franklin. John noted that 3 of those companies submitted emailed bids to him by the requested February bid deadline.
Phase 1 bids received:
Desroches Construction $155,360
Munson Earth Moving Corp $157,100
Partner Excavation Inc $210,000
John stated it is Otter Creek’s recommendation that the Water Department/Town accept the bid from Desroches Construction. Discussion was had.
Discussion was had on State loans, rates, terms, etc and projects covered. John has drafted an application on the Water Department/Town’s behalf to apply for the phase 2 water system project improvements and a secondary source. Pros and cons were reviewed.
Lead and copper tests and results done at Franklin Central School were discussed.
John was thanked for attending and exited the meeting at 6:37 p.m.
-Repairs/work: Shutoff installed at 5118 Main Street on January 14, 2020. Leak at 5130 Main Street repaired by property owner. Leak & shutoff done at 5142 Hanna Road February 4, 2020. Possible leak at 140 Square Road, Marshall & Jeremy will look into further as it may not be the Water Department’s to fix, it may be the property owners responsibility.
-Sampling: monthly sampling being completed by Jeremy as scheduled; lead and copper sampling done for January 2020, Jeremy will follow-up with the State as they had questions on some of the sampled sites, times, etc.
-Level 1 assessment was done on January 20, 2020 at the State’s request.
-Metal detector-Marshal stated worth every penny and has been very useful for recent work.
-Lead & Cooper-Sara completed the new plan to the State for 2020 and it was
approved by them December 30, 2019.
-Vacant homes in Town on the water system were reviewed.
Schedule of Water Rates & Charges:
The board reviewed charges for hydrants, lines, valve boxes & curb stops. Discussion was had on business, commercial and multi units customers.
Setting a set fee for being connected to the system was discussed as well a debt repayment fee.
Setting a timeline for homeowners to do water line repairs was discussed.
More research will be done on what others systems charge and allow; it will all be talked about further next month.
Marshall cleared the hydrants out after the last snowstorm.
Water System Project Update: (continued)
The board decided not to apply to the State at this time for the phase 2 water system project improvements and a secondary source.
Marshall/Brooks made the motion to approve and recommend to the Selectboard to accept the project bid from Desroches Construction Services for $155,360 for water source improvements; vote taken, all in favor, motion passed. Sara will submit it to the Selectboard for approval at their February 19, 2020 meeting.
Loan terms & fees provided by Brooks were reviewed. Marshall was approached by a local business interested in possibly providing the Town loan funding for the water source improvement project. The Water Department will submit all funding options to the Selectboard for approval at their February 19, 2020 meeting.
Other Business & Mail:
The next monthly Water Department meeting will be on Wednesday, March 11, 2020 at 6:00 p.m.
Motion made by Brooks/Marshall to adjourn the meeting by, all in favor, motion passed. Meeting adjourned at 7:41 p.m.
February 14, 2020
These minutes are not official until approved at the Water Commissions next regular meeting.