MINUTES OF THE WATER COMMISSIONERS

Wednesday April 10, 2019 @ 6:00 P.M.

Town Clerk’s Office

 

Members Present: Brooks Sturtevant, Marshall Ploof, Mike Lawyer and Sara Rainville, secretary.

 

Guests: Yvon Dandurand, Selectboard member and John Kiernan, Otter Creek engineering.

 

Meeting called to order at 6:00 p.m. by Mike Lawyer. Pledge of allegiance was recited.

 

Agenda Amendments:

None.

 

Public Comments:

None.

 

Approve Minutes:

Brooks/Marshall made the motion to approve the March 13, 2019 minutes; vote taken, all in favor, motion passed.

 

Treasurer’s Report:

Sara presented the water commissioners with a trial balance report for FY19; checking account balance $52,306.20.

 

A warrant with supporting invoices totaling $477.37 was submitted for review and signatures by the members. Discussion was had.

 

A warrant with supporting invoices totaling $3,042.79 was submitted for review and signatures by the members. Discussion was had.

 

Sara noted that there are currently 5 outstanding water accounts from the January 1, 2019 user billing; total due is $870 which includes user and late fees.  Disconnects are scheduled for the week of April 15, 2019 for any accounts that remain unpaid. She also stated that she has been sending out monthly statements.

 

Water Operator:

Jeremy needs to sign the monthly operator report; Sara will speak to him then will mail to State of Vermont.

 

Operator compensation was discussed; rate will include workers compensation being deducted.

 

Lab locations for monthly water samples were discussed.

 

 

 

Water System Project Update:

John Kiernan from Otter Creek Engineering was welcomed to the meeting.  John reviewed the draft technical specs and permit to construct application with the board. Needed items for the permit to construct are a Town span number and a E911 number for the spring site. Sara will work on getting those and send to John once available.

 

Yvon Dandurand entered the meeting at 6:30 p.m.

 

John noted possible ways to put the project out to bid.  John would like the boards comments to be sent to him on the draft technical specs by Monday, April 15, 2019 at the latest.  John stated that he has spoken to the Wetland Department and they did a site visit to the spring, no permit will be needed as long as all the construction takes place in the existing fenced in area around the spring. Communications equipment options were discussed, DSL versus cell service.  Marshall noted that he would like a pH meter installed depending on the cost, John will research and report options back to the board. 

 

Mike stated that the raw water sample tap and the finished water sample tap were installed at the spring the week after the March 13, 2019 Water Commissioners meeting; completed information and pictures have been sent to the State.

 

Brooks/Marshall made the motion to authorize the board chair to sign necessary water supply permits; vote taken, all in favor, motion passed. Sara will hold the permit to construct check until she hears from Mike or John to send it to the State.

 

John was thanked and he exited the meeting.

 

Tank Cleaning:

The board reviewed quotes from Earthwater Specialists and M & K Commercial Diving LLC for reservoir tank inspections & cleaning.  Brooks/Marshall made the motion to enter into a contract with M & K Commercial Diving LLC to inspect and clean the reservoir tanks at the spring before the end of May 2019; vote taken, all in favor, motion passed.

 

State of Vermont Letter:

Mike spoke with Jeff Girard at the State of Vermont and also mailed him a response; board has heard nothing back since that was done.

 

LCCA Water Spigot:

Discussion was had on use guidelines:

-          LCCA billed annually in July for 3 units at current unit rate at time of billing

-          spigot will be turned on May 1 and turned off October 1, weather permitting

-          largest container 5 gallons, 15-gallon max taken at a time

-          Water district reserves the right to shut off the spigot at any time without notice, notice will be posted when time allows at the spigot and to designated LCCA contact

-          concerns or questions with the water spigot from the LCCA will be directed to the water chairman, not the Town Clerk’s Office

-          any notices to the LCCA will be made directly to the designated LCCA contact

 

Water Use Ordinance:

Discussion was had on marked up document. Unit system was updated. Schedule of Rates & Charges will be removed from the document and be updated annual or as needed by the Water Commissioners and posted.

 

Brooks/Marshall made the motion to approve the Town of Franklin Water Department, Water Use Ordinance with discussed changes; vote taken, all in favor, motion passed.  Approved ordinance will be posted as required and take effect 60 days from today’s meeting.

 

Other Business & Mail:

            -Lead and Cooper sample plan was approved by the State with the exception of       the Post Office and School locations; Sara will get information to Jeremy.

 

Next month’s meeting will be on Wednesday, May 8, 2019 at 6:00 p.m.

 

Motion made by to adjourn the meeting by Brooks/Marshall, all in favor, motion passed.

 

Meeting adjourned at 8:40 p.m.

 

Respectfully,

Sara Rainville

April 14, 2019

 

These minutes are not official until approved at the Water Commissions next regular meeting.

These minutes were approved on May 8, 2019.