October 16, 2019 @ 7:00 p.m.
Call to order
At 7:03 p.m. Peter Magnant called
the meeting to order. The Pledge of Allegiance was recited.
Present: Peter Magnant, Dave Bennion, Andy
Godin, Brooks Sturtevant, Yvon Dandurand, Lisa Larivee, Town Clerk
Guests: Jeremy Barnum, Highway foreman;
Corey Parent, Hickok & Boardman Insurance; Ryan Martin, VAST.
amendments: add Corey Parent for
insurance policy review after highway dept.
All members in favor.
comment period: none
Approval of minutes: October 2,
Brooks S/Andy G made a motion to approve the minutes of the meeting as
written. All members voted in favor,
VAST: Ryan Martin was present to ask for
landowner permission of the town for the VAST snowmobile trails to cross town
roads: Swamp, Riley, Jones, Hanna, Morses Line, Pidgeon Hill, and Towle
Neighborhood Roads. Brooks S/Dave B made
a motion to approve VAST landowner permission to cross town roads as listed
with VAST above. All members voted in
favor, motion passed.
Jeremy advised they are ready for winter, sand shed is
full and they have gotten a few loads of salt.
Paving bids will be together for the Nov 20th
meeting, Stanley Rd with match grant funds, Hanna Rd from end to end and Gallup
Equipment needs Truck replacement should be budgeted
for FY21 with new plow and calcium sprayer set-up. Trucks have been serviced and ready for
winter. Truck 2 has had tires replaced
at 50,000 miles. The calcium sprayer
that was approved at town meeting is in and needs to be installed by the
Crack sealing was done this week on Browns Corner Rd
from the village to the intersection of Barnum Rd and Morses Line Rd from Rte
120 intersection to Messier Rd.
Discussed the status of the TAP grant work for the
Pidgeon Hill culvert project. Waiting
for approval of the MPM with NRPC and then need to choose three design
engineers from the approved state list and interview.
December 4th the board will work on budgets
and would like the highway crew here to discuss the highway needs and
Highway crew was asked to snow blow the library
sidewalk to the door when needed to keep open for fire safety.
Town Insurance: Corey Parent with Hickok and Boardman
was present to review the town insurance policy and needs and give a quote to
change carriers. Discussed and reviewed
the details of the policy.
Value of the town hall curtain for proper coverage; if
it were needed to be reproduced after a loss.
Town hall use for large groups/events, we should
require them to get a one day policy of coverage for the event.
Sex assault/molestation coverage for all town
employees, boards, volunteers, and Recreation Dept coaches is a growing need to
keep in mind.
Recreation dept coaches need to have a clear
Discussed the differences between their policy and
VLCT. Price quote of $30,635
Corey was thanked for his time and exited the meeting.
Town Clerk Concerns:
Messier wedding: have requested
to use the town hall in Oct 2020 for 160 guests. Need to review the capacity of the town hall
for large events. Discussed events that
are theater type events with chairs for watchers vs. a wedding/dinner type with
tables that take up more room. Fire
safety is the first concern of the board.
Dinner events will have an 80 max capacity and theater events 120
max. Need to update the town hall policy
to include this information.
Town hall heat: discussion of
what to leave the temperature on when no one is using the space. When Zumba is there three consecutive days
leave at 62, over the longer times of no use set at 56. Suggested to change to a programmable
thermostat that can be set as such.
Brooks S/Yvon D made a motion to purchase a programmable thermostat for
up to a cost of $100 for the town hall.
All members voted in favor, motion passed. Dave will purchase and install.
Letter of ZA resignation: not yet received
Review and sign bills: Members reviewed and signed bills. Reviewed the VEC power bills for the aeration
system, there are two meters. Lisa spoke with Dave from VEC about the
classification change and retro billing back to the start of the system
turn-on; Dave was going to look into that.
Yvon questioned the Wetherby trash billing on the dumpster, Lisa advised
she has looked into it and it is correct, looks like we got January for free.
Year round use of camps: Saturday the 26th
of Oct at 9:30 am is the best date and will be held in the Homestead dining
room. Discussed what to do with
requirements; town does not require a certificate of occupancy for properties;
we issue an administrative opinion based on zoning permit violations.
Dog Ordinance: Reviewed other towns policies and the
current draft based the VLCT model. The
definition of vicious dog was reviewed. The board will leave in the current
handling of vicious dogs that are off premises only. Fees reviewed; first offense is a warning; 2nd
offense will be a $100 fine plus impoundment and costs with $75 waiver; 3rd
offense will be a $500 fine plus impoundment and costs with a $400 waiver. Changes will be updated for adoption at the
Library janitor: Linda Childs has
resigned from the position and the library trustees feel it is the
responsibility of the selectboard to hire this position. Town clerk will post the job opening and it
will be included in the FY21 town budget.
School snow plowing: Pete discussed the
school lot snow plowing that was reviewed by the MVSD board at their last
meeting. They received bids for MVU,
Highgate and the Supervisory office; Franklin highway crew estimated approx. 50
plowing times for about $5,000 ($100 per plow).
It was approved by the MVSD board that the Franklin highway crew would
continue to plow the Franklin School as they have in the past; the highway crew
will track and bill on a per plow basis of $100/time. It is felt this will be a
fairer way to control actual costs. The town will be paid at the end of the
Selectboard Folder: none
Dave advised that Marc Vinci has started the back side
of the town hall painting job. Dave
assisted with building and erecting staging on the roof to reach the top
Brooks asked about the clerk computer; Lisa advised it
has arrived; final cost was $1595 with the upgraded drive as suggested by NEMRC
and wireless keyboard and mouse.
Pete reviewed upcoming meetings: Nov 20th
at 6 pm will be at the FELCO room as John Tucci from Everblue will present on
the lake status. Dec 4th will begin budget discussion; Dec 18th
will be the holiday gathering at the FELCO room for all town boards.
Would like to
still see a school board open forum discussion at town meeting of individual
school business for residents to have information and ask questions. The MVSD budget will be voted on by
Brooks S/Yvon D made a motion to
adjourn the meeting. Vote taken; all in favor; motion passed. Meeting adjourned
at 9:27 p.m.
Next meeting will be November 20th
at 6 pm in the FELCO room.
Larivee, Town Clerk
These minutes are not official until
approved at the next regular selectboard meeting.
minutes were approved at the Selectboard meeting on November 20, 2019.