Franklin Selectboard Meeting
2020 @ 7:00 p.m.
Zoom virtual meeting
Call to order
At 7:01 p.m. Peter Magnant called
the meeting to order. The Pledge of Allegiance was said.
Peter Magnant, Dave Bennion, Yvon Dandurand, Brooks Sturtevant, Andy Godin,
Lisa Larivee, Town Clerk.
Barnum, Highway foreman; Rob Evans, LCCA; Wesley Kempton; Paulette Tatro, Jim
Pivirotto, ZBA; Bethany Remmers, NRPC; Oliver Pierson, David Webb, State of VT
ANR; Bridget Thompson and Jenessa Gervais, Recreation Dept.
Agenda amendments: Add to Highway Dept-Salt contract. Add to Town Clerk concerns-truck loan
rates. Add to Old business-town sign
letter from Sue Clark. All members in favor
of amendments as read.
Public comment period: None
Approval of minutes: Yvon D/Brooks
S made a motion to approve the minutes of September
16th regular meeting as written.
All members voted in favor 4-0; motion passed.
Main St/Morses Line/Lake Rd intersection:
Bethany Remmers from NRPC was present to discuss this intersection of
concern. TAC has had concerns for years
on the intersection; have worked to find funding to get an engineer on consult
and give options; VTrans is on board as well with the concerns. NRPC has $8-10,000 for this project scope;
Bethany asks what are the priorities.
Peter advised going north from Main St onto Morses Line Rd it is so wide
open that folks are confused on where to go.
Would like to see conceptual drawings on a round-about or a
reconfiguration to a 4-way stop and prices associated. Peter-the state is not really concerned as it
does not see an issue with their leg of the road. Bethany advised the state has made changes to
their ranking system and have a better mechanism of how to get these local
projects into their system for review with an engineer to have more influence
with the state. Yvon-the stop sign
coming from the lake onto Morses Line Rd is often missed and gone through;
there is to much pavement on the west side of the intersection that needs to be
addressed. Brooks-the close calls need
to be documented to give leverage for the safety concerns. Bethany feels signs and markings have been
tried; need to look into redesign/reconfigure options. Brooks S/Yvon D made a motion to allow
Bethany Remmers with NRPC to do a safety study and evaluation of the Main
St/Lake Rd/Morses Line Rd intersection on behalf of the town. Bethany advised they have several firms they
work with directly to send RFPs to and will get proposals to present to the
town with a committee of members.
Rte 236 project proposals review: David Webb and
Oliver Pierson joined the meeting. Lisa
advised we have received four proposals; Ruggiano Engineering, $13,460; KAS
Environmental, $24,905; Dubois & King, $51,768; and Milone & Macbroom,
$89,170; that have been forwarded to all members. Need to choose three and then interview them
for further clarification to make a final choice of who to contract with. Peter-we have worked with Ruggiano in the
past and have been happy with them.
David Webb advised that KAS attended the project site inspection; he
likes their proposal and the details of work for our specific project.
Andy-Ruggiano is a smaller firm and they have lower overhead. Yvon-Ruggianos proposal of $13,500 is good
with him and would suggest them and KAS.
David Webb advised that Dubois & King know the federal grant system
well as they have worked with it; but have been known to keep things out of the
pricing and come back for more funds.
Jim Cota from VTrans advised his priority is a good traffic control plan
and well designed construction design.
Peter would like a team to do the interviews; David Webb & Oliver
Pierson, Jim Cota, VTrans; Brooks, Peter, and Lisa Andy. David also would like to include Michael
Chrastina, VTrans. Oliver will put
together questions to ask each firm; time lines and hourly budgets. Will do interviews on Friday, Oct 16th
at 1:00 pm. Lisa will contact Ruggiano,
KAS and Dubois & King for times to join the Zoom meeting. Peter asked about the contract and who is
responsible to write it-Oliver stated it is with the town, but he and David
will be there to assist and give needed support.
TAP Grant-FY22: The new Transportation Alternative Program (TAP) grants are out for
FY22. Lisa asked do we have a project we
want to submit for this grant? Jeremy advised the Morses Line Road culvert that
was repaired several years ago with emergency state funds needs to be budgeted
and replaced in the near future. Lisa
and Jeremy will work in the grant details.
Pidgeon Hill project: Linda
Blash has scheduled a public information meeting for the Oct 21st
board meeting at 7:00 pm
Grants in aid program-NRPC: The FY22 program letter of commitment was
discussed with the board; gives the town approx. $8,800 toward erosion control
road projects. Jeremy has been working
with Bethany Remmers on projects for these funds. The board agreed to sign the letter of
Salt contract: last years price was $86.51/ton
with Cargill. This year the price is $75/ton. Need to warn for approval at the next board
Review warrants for approval of bills: three members will come into the office to
review and sign warrants.
ZBA review/hearing discussion: Lisa discussed the ZBA hearing that was cancelled last week by Mr.
Hutchins; they were looking for a conditional use permit to convert a seasonal
residence to year-round use. Upon
discussion with their attorney; they have been using the camp as year-round by
friends and family since purchasing in 2002, after they drilled a well, put a
foundation under it, insulated, installed heating; therefore the Statute of
limitation (SOL) of 15 years allows them to continue to use as a year-round
home. Lisa has spoken with Carl at VLCT
regarding the issue and the 15 year SOL. Paulette T-does this set
precident? Dave B-with a .25 acre lot,
is the well water really drinkable that close to the septic? Jim P-the hearing info only had real info
regarding the sea wall that was replaced, not much more detail. Lisa-the town did not know that it was being
used year-round under the rules of the zoning regulations. Peter-should contact our town attorney to get
a ruling of where the board stands on this issue. The board is in agreement with contacting our
Town meeting discussion: discussed what our options are for town meeting in March and how it will
be held. Legislature has made a one year
change for 2021 to the law to allow the
Selectboard to vote to conduct town
business by Australian ballot with no in person town meeting. How to hold a public informational
meeting? Time frame to decide on
Australian ballot voting? Other
Virtual meeting equipment: discussed the equipment needs to continue to hold large group Zoom
meeting; video web cam and microphones/headphones. Brooks will look for equipment.
Recreation Dept personnel: Bridget and Jenessa joined the meeting at 8:40 pm. Bridget recommended to the board the hiring
of Jenessa as the Recreation Director.
She has been active with the Rec Dept and involved with the community
for several years. Need to focus on
using the MyRec website for notices and
activities. Andy G/Dave B made a motion
to hire Jenessa Gervais as the new Recreation Director. All members voted in favor, motion
passed. Bridget updated on the winter
events being planned; soccer has been good with safety protections in
Weed harvester update: Rob Evans joined the meeting. Rob
wanted to update the board on the discussion of the LCCA regarding the weed
harvester new engine and trailer. LCCA
board has approved paying the cost of the new engine and hydraulic conversion
kit plus $1,000 in labor for professional installation to replace the
engine. Maintenance of the machine
should be done professionally. The town
needs to communicate with the LCCA of the harvester status and schedule of
harvesting on the lake regularly. Yvon
has been dealing with Kabota directly on the exact specs that Aquamarine uses
on these machines; $5,800 for a complete engine plus freight of $350. Is available today with all needed
accessories. The hydraulic conversion
kit is approx. $1,800 from Aquamarine.
Rob-who will install the new engine?
Yvon-open to suggestions; Rob suggests it should be done by an expert to
have it done right. Jeremy-Jake went to
a diesel mechanic college and has the expertise to do the work. Rob-do we need help with the grant submission
for next year? Lisa advised the grant is
due in February; so not available yet.
Brooks spoke with the three folks that were hired to operate the
harvester this summer; they are still willing to operate in 2021. Rob would like maps of the harvesting
areas. Rob asked for a letter or
invoices for LCCA to commit funds to the town to make the purchase now. Yvon will verify the warranty on engine and
necessary requirements for installation.
Andy spoke with George Britch today about the trailer, interesting in
doing the job to repair the current one or build a new one. Mr. Britch will look at and give a price to
fix, estimates $5,000 or less. Jeremy
suggests to get a price for just a new trailer to transport the machine and use
the old one to off-load the weeds. Will look
at both options.
Town Clerk Concerns:
Insurance policy renewal: Lisa reviewed
the equipment list and building info with the board. Board is in agreement with them as
Cemetery policy and procedures:
Lisa discussed the prices for lots; as we have had inquires to purchase
and need to advise them as soon as possible.
Discussed prices of previous association. Board agrees to set price at $150 per 1/8 lot
for one person and $120 for four corner pins to mark the lot. Board agrees to warn for next meeting for
further review the entire policy.
Truck loan: Lisa discussed the
rates for the new highway truck loan of $145,000 for five years with annual
payments. Union Bank is 2.78%; Community
National Bank is 1.7%. Brooks S/Dave B
made the motion to finance with Community National Bank for $145,000 for the
truck loan at 1.7% for five years with an annual payment. Lisa will have the documents to sign for the
next meeting. All members voted in
favor; motion passed. The truck is on
schedule to arrive the end of October.
Old Business: discussion of
the new town sign letter of concern received from Sue Clark. Regarding the historical value of the
building and the Americans with Disability violation of the handicap access
entrance. The board had been open with
discussion of the signs design and requested input or suggestions; no input or
comments were received until after it was put up. The board tries to be very transparent with
everything including this sign.
Willey dogs on Middle Rd have moved from town and the home is up for sale.
Discussed the civil court fines and their waiver; the town fee requested has
been paid. The board agrees to
rescind/waive the civil fines.
Brooks S/Andy G made a motion to
adjourn the meeting. All members voted in
favor; motion passed. Meeting adjourned at 9:57 p.m.
Next meeting will be October 21st
at 7:00 pm.
Larivee, Town Clerk
These minutes are not official until approved at the next regular Selectboard
minutes were approved at the October 21, 2020 Selectboard meeting.