November 14, 2018 @ 6:00
Town Clerk’s Office
Call to order
At 6:03 p.m. Peter M called the
meeting to order. The Pledge of Allegiance was recited.
Peter Magnant, Yvon Dandurand, Andy Godin, Dave Bennion, Brooks Sturtevant,
Lisa Larivee, Town Clerk
Barnum, Highway foreman; Daniel Favreau, VAST representative.
amendments: 9-new business add accept resignation of Jes
Alexant from Water Commission board; 7-Town clerk add estate of M. Silva
comment period: Peter advised there was a reporter here today doing a
video recording with himself, Stephanie Ho, Kim Maynard, Bob Berger, and
Marshall Ploof on the effects of the forced merger on our town. It will be shown at the State House along
with many other towns’ comments and concerns.
VAST permission: Dan Favreau was present to get the board’s permission to use Webster Rd
for the snowmobile trail. This gives us
insurance coverage if someone is injured on a town road. Brooks S/Dave B made a motion to approve the
trail agreement and insurance coverage for VAST to use Webster Rd. All members voted in favor, motion
passed. Peter signed the agreement. Mr. Favreau exited the meeting.
highway time clock is no longer working; the board does not feel there is a
need to replace it, as there are no concerns.
Operation & Maintenance agreement-NRPC – the town received grant funding to purchase
roadside shoulder disc equipment to reclaim gravel from the shoulders and the
board must sign an agreement of a 10 year commitment to use and maintain the
equipment according to manufacturer specs.
Jeremy advised that NRPC will also pay for the town to use the equipment
when used on hydrologically connected segments of road as mapped by NRPC. Jeremy will need to track this use and report
to NRPC. The board signed the agreement.
Andy advised the community is
pleased with the work being done on the roads; the crew is doing a great
job. They are proactive with tasks to be
done on roads and keeping the equipment maintained. Peter states it is nice that they are willing
to do extra tasks around town when needed not just the highway work. Need to be diligent about using safety gear
and reflective wear at all times, do not want anyone getting injured. Andy advised also to be sure to use signs
with all work being done; grading, ditching, graveling, ect to keep the public
aware that there is activity happening.
Jeremy advised they are still down one truck as trk #1 has been at
Clark’s for a week; our crew feels there is something wrong with the
transmission and Clark’s does not. Yvon
will speak with Scott Gometz from Allison motor about the concern.
Budget discussion – reviewed where we stand to date with FY19 budget and needs for FY20
budget. Chloride tanks are currently
full, the FY19 budget of $18,800 will also be good for FY20; Equipment rental
will be broken into two subcategories-rentals and hired to track the different
equipment needs. Gas & fuel was discussed;
Yvon states the price is dropping; will look at again in Jan. Jeremy would like gravel left at $30,000.
Blacktopping and sealing will remain the same; Jeremy would like to wait until
spring 2020 to do paving as he feels the price will be better at that time of
year. Would like to do Hanna Rd, Stanley
Rd/Swamp Rd with grant funds, Gallup Rd.
Will look at building maintenance needs for upcoming budget, may need to
replace lower panels of overhead doors; may want to look into a heat pump for
heat and that would also reduce the humidity/moisture concern. Truck payment will be done Nov 2019
(FY20). Equipment fund allocation will
stay at $15,000. Jeremy would like to
ask for forks for the loader; a sand pusher as a loader attachment – about
$4,000 and snow pusher – about $7,000 and would like to ask the school to split
the cost as the majority of use would be their parking lot.
The fire department has asked about piggy-backing with us on our internet. They want to do video trainings and need the
internet to do so. The equipment/booster
is about $125 per facility and could also reach the highway garage so they can
also have the service. Lisa will speak
with Mike Lawyer about the certainty that it will reach to the garage. Mike will install what is needed. The board feels the garage should have
internet and email for many things that are sent to the office for them and
research of other highway needs.
Approval of Minutes: October 17th minutes-Brooks S/Yvon D made a motion to approve
the minutes as written. All members
voted in favor, motion passed.
Review and sign
bills: Members reviewed and signed bills.
Electric Vehicle Equipment grant- Lisa reviewed the details of the grant and feels we
should wait until the April deadline to have time to meet with Mr. Edson from the State for technical assistance on
this project and Vermont Electric as a partner as well.
Dog complaint: no new follow-up news
M. Silva estate- a hearing date of Nov 28 at 1:30 was received from the court; Yvon will
attend on behalf of the town.
review: A notice for community and public input has been posted on the website
and Facebook for several months. One
community comment was received asking if the town can override the state law to
allow ATV’s on Main St (Rte. 120) to access the General Store. The board does not believe the state will
allow that. The goal of the ordinance is
to offer liability protection to the town should there be an incident with ATV
use. Brooks S/Dave B made a motion to
approve the ordinance as drafted at the Sept 19th meeting and
presented to the community. All members
voted in favor, motion passed.
School land purchase – Lisa presented the survey of the school property on file and copies of
the corresponding deeds. Peter will speak with the school board about where the
line should be behind the school to encompass their facility and needs. A subdivision may need to be done of the
Westcot property for this transfer, the boards will discuss if an updated
survey needs to be done.
Act 46 lawsuit – Peter advised that school education funds cannot be used for such a
lawsuit so the town will need to budget for this. Need to discuss an estimated projected
cost. Would like to invite the
representatives of Franklin and Swanton and our school board to meet on Dec 5th
to discuss the plan and possible legislation changes to Act 146.
Water Commissioner - Jes Alexant, chair of the commission has given his resignation from the
board due to health concerns; agreed to be a consultant on the proposed
project. Brooks S/Dave B made a motion
to accept the resignation of Jes. All
members in favor, motion passed. Need to
appoint a new member to the Water Commission board; Brooks S/Dave B made a
motion to appoint Mike Lawyer to the board.
Mike was a member of the franklin fire district #1 before its transfer
to the town, is a village water user and wants to be involved in the
department. All in favor, motion
passed. Lisa will do a “Thank you” to
Jes for his commitment to the water district.
Scoping/design of Main St sidewalk – Peter read the request for proposal draft; should
add the parking safety concern of the business district. Bids due Dec 17th and opened Dec
19th. Approved to post with
Town hall curtain & sound system – Dave presented the quotes he had gotten on curtains
for the windows. The quote is from
Gordon’s windows for room darkening, fire resistant, energy efficiency and
sound control blinds in the amount of $9,557.
The sound systems that were quoted range from $8,477 to $16,000
depending on features and quality. Need
to look at options for echo reduction at street side of building with possible
quilts or built wooden features, also were given advice on furnace noise
reduction with a change in the duct work.
Lisa will look into grant funding for these upgrades. Dave also advised the Recreation group wants
to use the building for volleyball and pickle ball this winter.
wildlife dock is still in the lake; needs to be removed. Would like to do a haunted house at the town
hall for the community.
legs/feet have all been replaced
Yvon – good to
keep the town hall alive and should look at sound system as there are many
groups that would use it.
like to require the highway crew to have a DOT medical physical annually, even
though municipalities are exempt. Will
look at updating the personal policy.
is meeting with Amanda Holland from NRPC regarding our water source protection
plan; considered drilling a well on the town land for a backup water
Peter – Dec 5th
board meeting will invite state reps and school board regarding Act 46 and
Perry Thomas regarding lake aeration project.
Dec 19th meeting we will invite all town departments for
their budget presentations. We will also
get pizza and snacks for this holiday get together. Both will be at the Homestead Felco Rm for
selectboard needs to get and set up the Christmas tree before Nov 24th. Yvon will donate a blue spruce this year as
it has to be removed anyhow. -Peter would like to send a letter to
VTrans regarding the intersection of Main St/Lake Rd/ Middle Rd again asking
for an improvement plan in light of the accident there recently.
Lisa asked about
the cell service that had been looked into and where we stand with possible
towers. Yvon had not been able to get
answers to anything, but we need to discuss with our state reps.
Peter – Thank
you to Yvon and his dad for the concrete work in front of the town office for
the Christmas tree pad and to Dave for his work at the town hall.
Next meeting date
is December 5th @ 6:00 pm at the Felco Rm-Homestead.
At 8:50 pm Brooks S/Yvon D made a
motion to adjourn the meeting. Vote taken; all in favor; motion carried.
Lisa Larivee, Town Clerk
November 15, 2018
These minutes are not official until approved at the next regular
These minutes were approved at the December 5, 2018