May 20, 2020 @ 6:00 p.m.
Call to order
At 6:04 p.m. Peter Magnant called
the meeting to order. The Pledge of Allegiance was said.
Present: Peter Magnant, Dave Bennion,
Brooks Sturtevant, Yvon Dandurand, Lisa Larivee, Town Clerk, Andy Godin (joined
at 7:15 pm)
Guests: Jeremy Barnum; Lisa Hango, State
Rep, Corinna Stanley, Marc Robert; Oliver Pierson, Dave Webb, Celia Riechel for
State of VT DEC.
amendments: Add to New
Business-Northwest Little League season and POW flag addition to current
flags. All members approve of amendments.
comment period: Lisa Hango advised she is here to listen to town
concerns. Graduation celebrations will
be very minimal during this time, though it is a great accomplishment of all
the graduating classes. The Rte 120
boring project north of Rice Hill Rd will begin soon.
informed the board that the Red Cross blood drive was very successful; they had
37 participants. Want to schedule
another in two months.
Approval of minutes: April 15th,
regular meeting; Brooks S/Dave B made a motion to approve the minutes as
written. All members voted in favor;
motion passed 4-0, Andy not present.
Lake Carmi Projects:
Rte 236 culverts-Oliver Pierson with VT DEC
introduced Dave Webb-Engineer and Celia Riechel-financial consultant both with
DEC Agency Facility Water Investment team.
Mr. Webb will assist the design team for a consultant engineer and
procurement of a contractor. Celia covers the area of financial support with
the loan applications and funding.
Ř Step 1- Planning loan with website application for project management and
Ř Step 2-final design of the plans
Ř Step 3-construction of the project
Celia will email the
application link for the planning loan to begin the process.
The funding can be
applied for in the three steps separately to lessen the burden on the municipality, or one loan can be done
for the entire project once set to go. The intended use plan is in draft being
reviewed and the entire project will be funded
with loan forgiveness. An engineering
services contract agreement for work
would be approved and paid by DEC. Dave
Webb will aid with the RFP for a consultant
and create the scope of work, necessary permits, review design plans and
assist with technical requirements and oversight as needed with the town as a consultant during the work. Will attend pre-bid meetings and bid
opening. Next step is to complete the loan application for planning
and do an RFP for proposals/scope.
Aeration system update- Oliver advised that John
Tucci and his team will be here next week to do the upgrades and service to the
system to reduce the overheating issues experienced last year. The system is due to start up in early June
for the summer.
Paving work: will begin on Hanna Rd on Thursday, 5/21, and will move to
Stanley Rd on Tuesday next week.
Morses Line Rd/border work-Jeremy has
spoken with Paul Anderson regarding work they are looking to do. Add guardrails in center of road at American
crossing and gates to hold border crossers as necessary. Lisa will look into permits if necessary and
forward to Mr. Anderson.
Hay bid contract- reviewed contract with John
Rainville for three years 19-21 for the town land behind the highway
garage. He has been contacted and is
good to go.
Driveway permit- Albert Gage is upgrading a
farm drive for a new sugarhouse on Gallup Rd.
Brooks S/Dave B made a motion to approve and sign the permit. Pete will sign off. All members voted in favor; motion passed
New highway truck-Yvon has spoken with vendor;
expected to be built third week of Aug; Clark’s will then have the accessories
installed. Expected delivery for early
October. Yvon will continue to
communicate with them. Pete asked if we
are able to get a loaner truck if the new truck does not arrive before winter
Yvon asked about the
radiator repair that was done on the other town truck; Jeremy states it has
held up fine so far. Yvon asked about
the stone we are using on roads, seems to be rolling off the roads; Jeremy
states there is not a lot of fines in it at this time so does not pack well,
especially with the dry season.
and approve bills: board members reviewed the warrants; three
members will be in to sign off on the bills-Pete, Dave and Brooks
· Emergency Operations Plan- Mark Toof
has resigned from the position of Emergency Management Coordinator (EMC). Marc Robert is welcomed to the meeting; a
member of the Air National Guard, member of fire departments for years in other
towns, Constable in Bakersfield.
Interested in serving his community, as a new resident to Franklin. Brooks S/Dave B made a motion to appoint Marc
Robert to the position of Emergency Management Coordinator. All members voted in favor; motion
passed. Board reviewed the updated
Operations plan of current board members, Marc Robert as the new EMC and for
all current positions necessary. Brooks
S/Dave B made a motion to accept the Emergency Operations Plan as updated. All members voted in favor; motion
School lawn mowing/town ball fields- the board reviewed the candidate to mow the
lawns, time sheets will be kept separately for each entity. Brooks S/Andy G made a motion to hire Jason
Johnston to mow the school and town ball field lawns at the rate of
$10.96. 4 members voted in favor, Yvon
abstained; motion passed. Board reviewed
the contract with MVSD to reimburse the town for their share of the
mowing. Brooks S/Dave B made a motion to
approve the contract for mowing and being reimbursed by the school for their
part. All members voted in favor; motion
Weed harvester grant funding- with the State funds being tight, there has
been notice that Aquatic Nuisance grant funds will be trimmed. We may not be getting funding for the
operation of the harvester this year.
Lisa Hango will look into the funding.
Pete advised the work will continue to take place regardless. Yvon has been watching the trailer of the
harvester where the bed chains ride and its need to have major repairs for next
year. Will need to budget for this. Jeremy states the new machine is larger and
heavier than the old one; need to look at future needs.
green-flag pole and
monument cleaning- the new flag
pole is up with a new US flag donated by Charlie Magnant; he would also like to
have a POW flag flown under the VT State flag.
The board is ok with that, but would like to wait until the other flag
pole is also replaced as it is showing deterioration as well. Lisa discussed the quotes for cleaning the
monuments and benches; Champlain Monuments is $375 and Ploof’s Monuments
(Franklin resident) is $175. Brooks
S/Dave B made a motion to hire Ploof’s Monuments to clean the stones and
benches on the green for $175. All
members voted in favor; motion passed.
Day/Tire disposal- The highway garage lot will be used as the drop spot for
the green bags where designated with the cones.
No tires are allowed-prohibited and camera surveillance 24/7. Andy feels it is not the town’s responsibility
to pay for tire cleanup on private property when dumped by others. Everyone in
town and fellow tax payers bare the cost to dispose of the tires. NRPC has been working with Casella for a
better method to get rid of tires.
Northwest Solid Waste may also be a resource to get rid of them. Lisa will ask the Forsyth’s to hold the tires
until the town has a solution before committing to pickup them up. Yvon had been looking at a truck load price
to do a community tire disposal event; on hold due to the Covid pandemic. Pete will look into the disposal of the
freezer dumped on Brown’s Corner Rd.
Town Clerk Concerns:
Outside sign for clerk notifications: Yvon has been constructing the
sign and needs to know what color it should be.
The “Town of Franklin” panel on the top has 5” letters and will be
black. Members would like the message
board to have 4” white letters on a black background. Match the color to be like the other
discussed the budget for next year; it is conservative and there are not really
any cuts that can be made. Discussed the
push back of the tax due date. Will
review later this summer.
Elections, August & November- there is
discussion with Dept of Elections and legislature on how elections will be
held. Mailing of absentees to all on
checklist; outside election; drive up voting.
All towns are getting PPE kits for election workers. State looking at what costs will be funded by
the CARES Act.
NRPC officers list- reviewed the updates to board members.
Brooks S/Yvon D made a motion to approve the officers list for NRPC. All
members voted in favor; motion passed.
Town hall grant- Lisa
is submitting a grant to VT Arts Council for accessibility for ramp upgrades,
sound system and curtains in the amount of $13,940 which is the 50% match of
the total project of $27,788. Board
approves of the grant submission.
Water District loan financing- the new funding of $175,000 and the existing loan of $83,539 with
People’s Trust will be combined into one note of $258,539 at Community National
Bank with interest of 2.42% for 15 years.
This will save the district approx. $7,700 in interest over the term of
the loans. Brooks S/Yvon D made a motion
to sign the water district note, non-arbitrage, and resolution for the loan of
$258,539 for 15 years at 2.42% with Community National Bank. All members voted in favor; motion passed and
members signed documents.
COVID-19 updates- discussed new legislative
bills that allows for tax due dates to be pushed back; also, the ability of the
board to waive the penalty and interest charges on delinquents for 2020
payments due to the state of emergency.
School generator: Yvon has not looked at is again to further
Dick Wright property: Dave reviewed his assessment of the building
as well as dimensions and layout. He has
sent it to the board and Lisa for future planning needs. The Planning Commission has also received the
information; they voiced concerns with the Environmental issues the building
may have with oil usage. There is a
security system there and the power supply is more than adequate. Pete points out the pros such as parking,
access to our town land, larger meeting place; though there are the unknowns
such as cost to purchase the building and need for an environmental study. The board is in support of pursuing the
options. Need to invite Kevin Lotion to
the next board meeting on June 3rd to discuss a purchase price.
Dog complaint-Vezina has submitted another
complaint of the Willey’s dogs and the constant barking. Lisa will follow up with Dennis, ACO and send
a second notice letter and fine for not complying with the first notice.
Selectboard Folder: none
Member Concerns: Yvon – Plexiglass has been
installed in the clerk’s lobby. Budgeted
money to remedy the humidity in the town garage, would like to purchase the
dehumidifier as quoted for $2,000 to start somewhere with a plan before winter
season. Put on agenda for June 17th
meeting. The Canadian border crossing will remain closed until June 21st.
Pete – discussed office hours and a schedule to reopen. Lisa discussed the protocol set and the plan
until June 15th. Will review
again after that. Pigeon Hill culvert
project reviewed; Lisa, Dave, Andy and Jeremy need to get together to choose 3
engineering firms to make selections from for design.
Lisa – the Catholic Church cemetery contact, David Kelley, has reached out
about their share of the mowing. 1/3 of
the contract cost, $880 will be billed to them for reimbursement to the
Brooks S/Dave B made a motion to
adjourn the meeting. All members voted in
favor; motion passed. Meeting adjourned at 9:25 p.m.
Next meeting will be June 3rd at
Larivee, Town Clerk
These minutes are not official until
approved at the next regular Selectboard meeting.
minutes were approved at the June 3, 2020 Selectboard meeting.