Franklin Selectboard Meeting

March 6, 2019 @ 7:00 pm
Town Clerk’s Office

 

Call to order

At 7:02 p.m. Peter M called the meeting to order. The Pledge of Allegiance was recited.

 

Present: Peter Magnant, Yvon Dandurand, Andy Godin, Dave Bennion, Brooks Sturtevant, Lisa Larivee, Town Clerk

 

Guests: None

 

Agenda amendments:  None

 

Public comment period:  None

 

Approve Minutes:  Brooks/Dave made a motion to approve the minutes of February 6, 2019 as written.  Pete stated we need to add to the guest list that Tim Magnant was present over the phone.  All in favor of minutes as corrected, motion passed. 

 

Reorganization of officers: 

·                       Chair-Brooks/Yvon nominated Peter Magnant as chair, all members in favor

·                       Vice Chair-Andy/Brooks nominated Yvon Dandurand as vice chair, all members in favor.

·                       Road Commissioner-Brooks/Yvon nominated Andy Godin as road commissioner, all members in favor.

·                       Appointments of all other municipal offices as listed.

o       Zoning Administrator-Yvon/Brooks appoint Robert Irish for one year.  Mr. Irish has asked about also appointing an Assistance Zoning Administrator to be trained to cover while he is away in the summers.  The board will consider interested persons.

o       Water Commission-Yvon appoints Brooks Sturtevant for 3 years.  Mike Lawyer was appointed to replace Jes Alexant’s unexpired term in December.

o       Planning Commission-Yvon appoints Rolland Rainville, Dave Bennion, and Cyrus Grennon for 3 year terms.

o       Board of Adjustment-Brooks appoints Wesley Kempton and James Pivorotto for 3 year terms.  Dave Vanselette did not want to be reappointed. 

o       Animal Control- Brooks appoints Dennis Demar at the same rates

o       As listed-Yvon appoints the following

§         Tree & Fire Warden-Burton Maynard

§         Health Officer-Chris Ferland is appointed by the State until 3/31/21

§         Keeper of Street Lights-Donald Gates

§         Keeper of Town Clock-Dave Bennion

§         Town Service Officer-Polly Gadbois

§         Emergency Mgmt Coordinator-Mark Toof

§         E911 Coordinator-Sara Rainville

o       Northwest Regional Planning Commission-Brooks appoints Yvon Dandurand and Yvon appoints Wesley Kempton

o       T.A.C. Member-Brooks appoints Peter Magnant

o       Clean Water Advisory Committee-Brooks appoints Yvon Dandurand

o       All compensations remain the same as 2018, as listed.  Federal mileage rate updated to $.58.

·                       All appointments were voted on and approved by the Board.

 

Highway Department: 

·                       Winter Operations policy-reviewed the current policy, need to update the equipment list and the rest will remain as written.  The board will approve at the next meeting.  Discussion had regarding the Kabota tractor with snow blower and it’s sharing with the school.  The board feels there are still several years of use left for the tractor and blower.  Will need to review the shared use agreement with the merged school district.

·                       Mailbox compliant-discussed and reviewed the pictures and the stated time of event.  The board did not believe the mailbox was directly hit by the plow and will not replace according to the policy.  Town Clerk will notify the property owner.

 

Town Clerk Concerns:

·                       Treasurer’s report-budget is set and approved for FY20, we will continue to monitor closely the FY19 budget for the remainder of the year.

·                       Financial management questionnaire-State Treasurer suggests this be done annually by treasurers and reviewed by the Selectboard.  Board reviewed and Peter signed as noted.

·                       MVP Health Insurance policy resolution and agreement.  Town Clerk reviewed with the board the plan document overview and asked for authorization for Lisa Larivee to be the agent/administrator of the plan.  Board approved.

·                       Grand List-2018 – reviewed the final grand list for no suits pending.  Brooks/Yvon made a motion to approve the 2018 grand list as final.  All members voted in favor, motion passed.

 

Review and sign bills:  Members reviewed and signed bills.

 

Old Business: none

 

New Business:

·                       Personnel policy review/updates-Holidays discussed, remove Town meeting as a holiday and include in the policy as a requirement for highway crew to attend town meeting unless weather prohibits.  Brooks will check with other towns on how they calculate overtime, ie holiday, vacation, sick? Should also add that a half hour lunch break is required within an 8 hr work day. Discussed the provisional period; suggested by VLCT to make it 180 days rather than 90 days.  Also recommended by VLCT to remove the family leave act section 16E, as this would not apply to the town.

·                       LCCA fireworks letter- reviewed the letter giving permission to close Rte 120 on July 3rd from 5-10 pm for fireworks and other activities.  Dave spoke of the true closure with no thru traffic at these times.  Last year vehicles were still going thru which creates a large safety hazard for many reasons. Town Clerk will speak with VTrans and VSP about closing so no traffic gets by unless it is emergency vehicles.  Brooks/Yvon made a motion to approve the letter to close Rte 120 on July 3rd.  All members voted in favor, motion passed.

 

Selectboard Folder:

·                       Notice of violation of the O&M manual for the water department.  It has been resolved with the State and is no longer a concern.

·                       Letter received from Highgate Selectboard thanking Franklin highway department for recent mutual aid.

 

Member concerns/other business

·        Andy regarding the highway garage moisture issue, recently mentioned by John Mercy Heating when doing repairs to the furnace.  Andy will check with Montgomery as they have a same set up with heated floors as we do.

·        Yvon would like to say “thank you” to all members of the community, Lisa, Sara, Auditors, Selectboard for all their work throughout the year.  Wants to make Andy aware that the board is in support of his efforts with the highway crew.

·        Lisa discussed the need to split some of the budget lines in the future, salt and sand should be two lines, Pete also would like to see overtime broken out from regular payroll.

·        Pete read aloud the resolution written by Wesley Kempton for the Town of Franklin and voted on at town meeting regarding Act 46/49 forced mergers.  The vote results and approval by the board were added and the board signed the resolution.  Town Clerk will send to the Board of Education, Governor Scott, Legislative committee chairs of Education, Secretary of Education and our local representatives.

·        Pete discussed the lake aeration project and the final steps with the contractor agreements.  The State and contractor are looking for an easement and ROW from the end of Hammond Shore Rd to the north end of the State Park land to install the system.  Pete will speak with the land owner.

·        Discussed the ROW of the school land to be sold to the town and the approved survey map.  Discussed the ROW of the Dick Wright property to the town land.    

 

 

 

 

Next meeting date is March 20th @ 6:00 pm at the Town clerk’s office.

 

Adjournment

At 9:38 pm Brooks S/Yvon D made a motion to adjourn the meeting. Vote taken; all in favor; motion carried.

 

 

Respectfully submitted,

Lisa Larivee, Town Clerk

March 11, 2019

 

These minutes are not official until approved at the next regular selectboard meeting.