March 18, 2020 @ 6:00 p.m.
Clerk’s Office/Conference call
Corey Parent called into the meeting
to update the board on the status of the Covid-19 situation. If there is anything he can do to assist,
please reach out to him. Medical and
testing supplies are limited at this time and the need for safety is a must and
is daily changing. Open meeting laws
have been suspended to hold emergency meetings as needed. Tax laws are being adjusted and delays being
discussed for VT residents. Peter
advised at the MVSD meeting this week, the school district has confirmed they
will be delivering free breakfast and lunch to all school kids in every
community. Corey-is the community needs
assistance with feeding folks reach out to him for help, there are resources
available. Brooks spoke with Stacey at
the Homestead about need for masks for residents, in need of Lysol and hand
sanitizer as well. Smugglers Notch
Distillery has changed to making hand sanitizer for sale, due to the shortage. Corey left the meeting.
Call to order
At 6:13 p.m. Peter Magnant called
the meeting to order. The Pledge of Allegiance was waived.
Present: Peter Magnant, Dave Bennion,
Brooks Sturtevant, Yvon Dandurand, Lisa Larivee, Town Clerk
Guests: Corey Parent, State Senator; Chris
Ferland, Health Officer
comment period: none
Reorganization of board:
Chair: Brooks S/Yvon D nominated Peter
Magnant. All members in favor.
Vice Chair: Brooks S nominated Yvon Dandurand
Yvon D nominated Dave Bennion; Yvon asks to withdraw his name, he has a
full plate and is willing to let another member have the position. Brooks withdraws his nomination, and seconds
the nomination for Dave. All members in
Road Commissioner: Brooks S/Yvon D nominated Andy Godin.
All members in favor.
Zoning Administrator: Brooks S/Yvon D nominated Wendy
Sargeant. All members in favor.
Water Commissioner: Brooks S/Dave B nominated Mike Lawyer. All
members in favor.
Planning Commission: Brooks S/Dave B nominated Clark Hubbard for 4
yr term and Peter Kittell for 3 yr term.
All member in favor.
Zoning Board of Adjustment: Brooks
S/Dave B nominated Paulette Tatro. All members in favor.
Recreation Board: Paula Tremblay has voiced interest in joining
the board. Brooks S/Dave B nominated
Paula Tremblay. All members in favor.
All other appointments as listed. Brooks S/Yvon D motion to approve all other
individual members of committees as were appointed from previous year. All in members in favor.
Listers/Auditors: hourly rate of pay was
discussed. Brooks S/Dave B made a motion
to pay at $11.00 per hour as of 1/1/2020.
All members voted in favor, motion passed.
Approval of minutes: February 19,
regular meeting; Brooks S/Yvon D made a motion to approve the minutes as
written. All members voted in favor;
motion passed. March 2, bond
informational meeting; Brooks S/Yvon D made a motion to approve the minutes as
written. All members voted in favor;
motion passed. March 3, town meeting
minutes; Brooks S/Yvon D made a motion to approve the minutes as written. All members voted in favor; motion
passed. The town meeting minutes need to
be signed by the board members, they will stop in and sign.
Review and sign bills: the board was emailed the warrant; summary list of bills to be
paid. They will review the bills when
they come into the office next.
Municipal General Roads permit: requires reporting from towns annually that they are complying with the
state standards of hydrologically connected roads and payment of permit
fee. The permit fee will be due in
June. Yvon D/Dave B made a motion to
approve and authorize Peter to sign the permit.
All members voted in favor; motion passed
Dam Safety Rules: the public comment period is open on-line for input from towns regarding
dam safety rules. The Browns Corner dam
is not of significance or of concern at this time.
Pidgeon Hill RFP: Linda Blash sent an update on the next steps
of choosing a firm for design/engineering.
The list of approved At-the-Ready consultants is being updated as of
March 28, we would have to complete the contract process by March 28 if we
choose a firm now. The board will wait
until after that date to begin the process.
State Financial Annual Plan: for the highway budget with VTrans for paying
aid to transportation funding to towns.
Reviewed the financial breakdown to be submitted. Brooks S/Dave B made a
motion to approve the State Financial report plan. All members voted in favor; motion passed.
Road & Bridge Standards: The State standards for 2020 were reviewed as
adopted and updated in 2019. No changes
to be made, we will continue to follow the current standards. Brooks S/Yvon D made a motion to adopt the
standards. All members voted in favor;
Yvon would like to comment
on the purchasing procedure of the highway department. Need to price shop for large items. Should contact Charlebois Trucks for truck
parts as they are much cheaper on most items and will deliver for free.
Brooks had a request from
Jeremy to forward to the board and town office about highway complaints being
sent to him to respond to; such as road posting questions.
roof bid: The town clerk opened all
bids received (3) and read them aloud for the entire board via the conference
Property Management $34,900
R & A Enterprises $33,000
Mountainview Metal Systems $45,000
board discussed the bids; all bids per the RFP.
R & A Enterprises did the roof replacement at the Town of Highgate
this summer. Yvon D/Brooks S made a
motion to accept the bid from R & A Enterprises in the amount of $33,000 to
do the roof project. All members voted
in favor; motion passed.
District financing: Brooks had a
rate from People’s Trust for 20 yr term at 3.95%. He has spoken with Union Bank and Community
National as well. Lisa will reach out to
banks again to see if rates have changed to date.
Pete updated on safety concerns
for the elderly of the community. Chris
has resources and information on safety, food resources, mental health and
business resources that he will forward to the clerk’s office. People in need can call the town clerk’s
office for resources of contacts for food and supplies. Chris spoke of resources he has to get hand
sanitizer and disinfectant.
Sidewalks: Pete advised with funds and reserve that was
approved for FY21 at town meeting we can look to apply for grants for future
projects to complete the town infrastructure.
Thoughts of what projects to do?
Pete suggested from Square Rd going north on the west side of the
street, there are not trees to interfere and can look for grants for this
portion. Lisa will look at grants
available. Von Edele has complained of
the sidewalks in front of the parsonage, are really bad, he would like to
remove them all together. The board
would like to look at before removing any sidewalks.
Town Clerk Concerns:
Jenny’s Barn catering permits: Town clerk
has received 13 catering permits from the Abbey for events at Jenny’s
Barn. They have been approved by the
Cemetery Contract: Reviewed the contract written for
MMT Lawncare/Mike Rebello II for the Square Rd/Catholic cemetery. Brooks S/Yvon D made a motion to approve the
contract for MMT Lawncare in the amount of $2,640. All members in favor, motion passed.
Tax sale attorney: Tim Hawkins is the attorney choosen by the Delinquent Tax Collector to
conduct tax sales and needs to have Selectboard authorization to do so. Brooks S/Yvon D made a motion to approve Tim
Hawkins as the attorney for the Town of Franklin tax sales. All members voted in favor, motion passed.
Zoning Violation discussion: Wendy submitted a letter to update on the
temporary permits that have been issued for those living year round where
zoning regulations do not allow for such.
Concerns of the elderly residents living in the camper on Main St and
their welfare at this pandemic time.
Chris, Health Officer, will be asked to do a welfare check on them by
phone and see about stopping in to check on them. With the complaints and violations on Hill
Rd, most residents contacted have replied to Wendy and worked to resolve
issues. Ryan Larose has not been heard
from and with the pending tax sale on him properties; would like to have
violations filed in the land records before the sale so that a clear record of
violation for seasonal use only is known.
The board approves of this step.
VT Rte 236 update: Town clerk advised the 1111 VTrans permit is
complete and has been granted with conditions of other permits needed and
traffic plans by the contractor that is hired.
Pete will contact Jim Cota and Oliver Pierson about moving forward and
next steps, but there is no hurry as meetings are difficult at this time and
work may look to be done in spring 2021.
Selectboard Folder: none
Brooks – with the Covid-19 concerns want to assist the community
Yvon – would like to thank Lisa and
Sara for all their work with any needs of the town to make us the board we are,
they make things easier.
Peter – all members will try to get
into the office on Thursday to sign needed items.
Brooks S/Yvon D made a motion to
adjourn the meeting. All members in favor;
motion passed. Meeting adjourned at 8:27 p.m.
Next meeting will be April 1st at
7:00 pm via conference call in.
Larivee, Town Clerk
These minutes are not official until
approved at the next regular Selectboard meeting.