Franklin Selectboard Meeting

June 5, 2019 @ 7:00 p.m.
Town Clerk’s Office

 

Call to order

At 7:00 p.m. Peter Magnant called the meeting to order. The Pledge of Allegiance was recited. 

 

Present: Peter Magnant, Andy Godin, Dave Bennion, Yvon Dandurand, Brooks Sturtevant and Lisa Larivee, Town Clerk

 

Guests: Jeremy Barnum, Highway Foreman; Jeff Teitelbaum & Deb Grennon, Library Trustees; Hugh & Kim Gates, Maplegrove Cemetery Assoc. 

 

Agenda amendments:  add to highway dept – NRPC Grant-in-Aid invite to participate for FY20.  All members in favor.

 

Public comment period:  None

 

Library Trustees:  Deb and Jeff were present to discuss a few concerns with library personnel.  With new staff there is a need to do fingerprint checks on employees as  they deal with the kids and vulnerable adults.  We have been unable to get this done due to the rules of the system.  The town clerk is not able to request fingerprint records, the library director has to request for themselves.  The Recreation Dept director is able to request for their board members.  Deb feels we need due diligence and this needs to be done.  Lisa with check with VLCT on what help they can offer; what do other towns do? 

                   Discussed health insurance offerings for the librarian based on their work schedule of 27 hours/wk.  Our policy states full time as 25 hours, so would like to be able to offer the benefit to the librarian on the next budget cycle as it has not been budgeted for FY20.

 

Lake Carmi Aeration project: 

·                       VEC member service agreement for the two power meters that are being installed on Patton Shore and State Park.  The town will be the account holder and must sign a user agreement as such.  Brooks S/Dave B made a motion to sign the VEC member service agreement for the two new accounts for the Lake Aeration project.  All members voted in favor, motion passed.  Peter signed.

·                       Insurance on aeration equipment for the system on the Evans property for damage coverage.  Peter will speak with John Tucci, Everblue, regarding the value of the equipment for coverage; Town clerk will check on the cost. 

·                       Public informational meeting on the Aeration system will be June 12th at 7:00 pm in the Felco Rm at the Homestead.  Review and update the status of the system with John Tucci, Everblue and Perry Thomas, DEC. 

 

 

Highway Department:

·                       Paving grant- the town has received a VTrans grant for resurfacing of Stanley Rd in the amount of $141,761 for FY20.  Brooks S/Yvon D made a motion to approve the grant agreement in the amount of $141,761 for Stanley Rd.  All members voted in favor, motion passed.  Peter signed the grant agreement.

·                       Paving projects discussed & bids will be requested next month.  Would like to wait to pave in May/June 2020 and use the FY20 and FY21 budget amount with the grant for a better price per ton on a larger amount of work to be done in town.  Stanley Rd with the grant and match; Hanna Rd and Gallup Rd will be done.  Jeremy has a bid from Pike Paving for this work, but needs to request from 3 firms for May 2020 work. 

·                       Historical Society lawn mowing- the board discussed the need for the mowing of the historical cabin lawn; as the town owns this lot it was felt we should be mowing the lawn.

·                       Better Roads grants-grants have been awarded for the Middle Rd and Beaver Meadow Rd for culvert and erosion projects.  Jeremy met with Alan May of Better Roads about the work to be done.  He is waiting for input from Chris Brunelle, ANR, on the proper culvert size for the Beaver Meadow Rd.

·                       Weed harvester:  Jeremy advised the machine is ready for the water, running ok, as well as it did last year.  Joe Craig and Andy Godin will be harvester operators again this year. 

·                       NRPC Grant-in-Aid:  We have received an invite to participate in the grant-in-aid program with NRPC for FY20 in the amount of $8,100 with a 20% match for designated hydrologically connected road segments.  Brooks S/Yvon D made a motion to participate in the NRPC grant-in-aid funding of $8,100 with a 20% match.  All members voted in favor.  Jeremy has spoken with Bethany about the project to be done, Gallup Rd ditching and erosion control. 

·                       Trash at ball fields:  Town clerk advised that the Rec Dept is looking for a way to dispose of the trash in the barrels at the ball fields. It had been being put in the school dumpster, Jeremy will speak with Steve about continuing for now.  Town clerk will call for pricing on dumpsters for at the highway garage.  

 

Town Clerk Concerns:    

·                       Maplegrove Cemetery easement:  Hugh and Kim Gates were present to discuss the ROW easement for the Maplegrove Cemetery to the Town as part of the school land transaction.  Hugh states that School St currently exists and is their access to the ballfields and the cemetery lot.  The 50’ access road down to the ballfields is half owned by Maplegrove and the other will be the towns.  Hugh was given a copy of the survey map of the school lot to review the access, he sees no issues with this easement. 

       Kim would like to request that the metal dumpster be removed once it is full.  Would like it here only for the months of May and September. 

·                       Conference call machine:  The selectboard would like to purchase a conference call machine and get a free conference call account for board meetings in which folks could call into if they are not able to be present.  The FWC has offered us to borrow theirs to try. 

·                       Dog warrant: Town clerk presented the list of delinquent dogs that have not been registered yet for 2109 with the warrant to be given to the Animal Control officer.  Brooks S/Dave B made a motion for Peter to sign the warrant.  All members voted in favor, motion passed.  Peter signed document.

·                       Sidewalk feasibility grant:  Discussed the feasibility grant that was received for the west side of Main St at the General Store area.  The State has asked if we are not doing the project to return the funds for award to another town.  With the denial of the match funding by the voters at town meeting, project will not be completed, the board approves the denial of the grant funds.  Town clerk will notify the State. 

·                       Franklin Center Cemetery:  the board will review the deed for the transfer of the cemetery to the town.  The Cemetery Association will meet at the end of June to sign over ownership of the cemetery to the town as of July 1.   Town clerk will check on the current mowing agreement. 

·                       Weed harvester grant agreement:  Lisa advised of the grant award and agreement for the weed harvester in the amount $1562, needs to be approved and signed by the board.  Brooks S/Yvon D made a motion to approve the grant for $1562 and Peter to sign the agreement.  All members voted in favor, motion passed.  Peter signed the document.

 

Approval of minutes: Brooks S/Dave B made the motion to approve the May 15, 2019 minutes as written. Peter advised of a minor correction; line 69 should be “Yvon” not Peter.  Line 47 should include “for a three year contract to be renewed annually”.  All members voted in favor, motion passed.  

 

Review and sign bills:  Members reviewed and signed bills.  Treasurer reviewed the FY19 budget status to date.

 

Old Business:

·                       Personnel Policy- The board approved and adopted the changes to the personnel policy at the May 15th meeting; need to sign the document.  All members signed.

                                                                                                                                              

New Business: 

·        Town Hall:  discussed the need to repair the roof leak and paint the entire roof.  Dave will get prices for this work.  Look at painting of the back/east side of the building at the same time. 

·        Electrical work:  Dave got a price of $732 from Rainville Electric to get power back to the town hall outside rear light and to the new library building tree/sign pad.  This is for both projects and they can be done any time with FY20 budget.  Brooks S/Andy G made a motion to approve of Rainville Electric to do the work for $732 for the town hall and library with FY20 funds.  All members voted in favor, motion passed.

 

Selectboard Folder: Notice from Native Energy on a digester project at the Laroche farm on Durkee Rd. 

-                        Highgate board meeting on June 6th to discuss the reclassification of Hanna Rd with our board. 

 

Member Concerns:

·                       Dave- inquired about the town hall grant funding for the curtains and sound system.  Town clerk advised we are not eligible for this grant until FY21 as we received funding in FY19.  The project will have to wait to be completed.

·                       Andy-inquired about the speed cart for Dewing Shore Rd now that summer has begun, to follow up on the complaints from last year.  Brooks will contact the Sheriff office. 

·                       Yvon-grader training schedule; Lisa had been advised it would be scheduled toward the end of June, should be hearing from VT Local Rds soon. 

                   -ROW on the Dick Wright property; closing to occur this week.

                   -Green-up Day tires were an issue for many towns; NRPC group working on                     a county wide collection event and plan for next year.

                   -Yvon may be out for our next meeting, not sure on his work schedule for               Wednesdays this month.

 

Adjournment

Brooks S/Yvon D made a motion to adjourn the meeting. Vote taken; all in favor; motion carried. Meeting adjourned at 9:25 p.m.

 

Next meeting will be June 19th at 7 pm

 

Respectfully submitted,

Lisa Larivee, Town Clerk

June 7, 2019

 

These minutes are not official until approved at the next regular selectboard meeting.

These minutes were approved at the June 19, 2019 Selectboard meeting.