June 17, 2020 @ 7:00 p.m.
Call to order
At 7:03 p.m. Peter Magnant called
the meeting to order. The Pledge of Allegiance was said.
Present: Peter Magnant, Dave Bennion,
Brooks Sturtevant, Yvon Dandurand, Lisa Larivee, Town Clerk/Treasurer, Andy
Godin (joined at 7:30 pm)
Guests: Jeremy Barnum, Highway Dept; Kim
Gates & Dan Clark, BCA members; Bryce Bachelder, Rob Evans, LCCA; Linda
amendments: Add to Approve
minutes-May 13, Water Dist joint with Selectboard; Town Clerk concerns-Tax
anticipation note, truck loan discussion.
All members approve of amendments.
comment period: Kim Gates would
like to see the metal dumpster gone once it is full again. She has concerns with the discussion of the
Dick Wright property and not involving the towns people in a public forum to
discuss the future needs of the town.
With the town currently owning five properties, need to look at a plan
for the future. Pete advised we are just
in the early stage of discussion and possibilities of the purchase of the sales
garage. Want to be able to put together
all options before presenting to the towns people.
Bachelder appreciates the spirit and goal of Sidewalk policy, but has concerns
with the no parking on the sidewalk. At
the north end of town, if vehicles are not parked on the sidewalk, they are
into the street, creating a traffic hazard.
As the space is limited and no green space is available, may need to
reconsider the policy.
Evans with LCCA updates the board on the aeration system. Pete thanked Rob for his support of keeping
the system operational. Rob recapped at
the end of last year the compressors were taken back to the factory for coolant
updates and reinstalled this spring and tested.
Patton Shore system is working perfect and is a
bit quieter than last year. Oxygen
levels are very good at this time. Two
weeks ago, the State Park system went down in a lightening storm with damage to
the control head. Rob met John Tucci in
MA to get a new control head and it was installed by Peck Electric; then the
second one went down within a few days.
Peck Electric, VELCO, VEC, Rob Evans, Oliver Pierson and John Tucci
spoke today on a conference call to trouble shot the issue. VELCO has installed a surge/volt meter at the
pole to track possible issues. John
Tucci has shipped another control head that will be here next week. The team will be on site Tuesday, June 23 to
review the issue and a plan for future concerns. VELCO has advised at times at the end of
utility line there can be issues with surge, though they do not see any of this
happening; need to continue to monitor to find out what is going on. Everblue equipment is not at fault, is within
the power supply to the system. Yvon
thanked Rob for all his support; electricity can be finicky and cause
issues. Pete states the town is in
support of the system, but need to figure out its issues; the town is not
willing to sign off on the system and take over its operation until it is
completely running ok. State is working
diligently for the quality of our lake and is all-in to support the system as
Approval of minutes: June 3rd,
regular meeting; Brooks S/Dave B made a motion to approve the minutes as
written. Pete asked for minor wording
changes to clarify. All members voted
in favor; motion passed.
joint with Water Commission; Brooks S/Dave B made a motion to accept the joint
meeting minutes with the Water Commission.
Vote 4-0, Andy abstained; motion passed.
Town Clerk Concerns:
Tax sale purchase by town: Johanna asked if the board would be
interested in bidding for properties at tax sale if there are no other bidders. Discussion had; board does not want to get
involved in this practice.
meeting: Brooks S/Dave B made a motion to suspend the Selectboard meeting and
enter into a BCA meeting. All members
voted in favor; motion passed.
Lisa discussed the thought of purchasing a vote
tabulator machine to use for future elections.
The State pays for the machine in full and the first $500 of cost for
programming with each election; the town then pays approximately $800-900 for
Primary elections and $400-500 for General elections for programming. Once the BCA votes to approve the use of the
machine, it must be used for every General election. Kim asked what the cost of the machine is? Lisa is not sure, was not told the cost as
the state pays for them. For this year,
due to COVID19 concern and funding the State will pay for the entire
programming for the Primary election.
Discussed the cost of maintenance and repairs; cost increase for
programing in the future; is there a machine to borrow for this General
election, due to COVID? Lisa will check
with the Sec. of State and inquire further.
8 of 10 members present; vote taken, 4-yes, 2-no, 2-abstain; no majority
of vote for approval. Will not change
our process at this time; may review further in the future.
B made a motion to exit BCA meeting and resume Selectboard meeting. All in favor; motion passed.
Tax Anticipation Note (TAN): Lisa discussed the current financial
status of funds. With the large paving
project being done with two years of budget funding together at the end of
FY20; until we receive the reimbursement of the paving grant funds, we are not
able to pay the other half of the paving for July 1st from FY21
funds at this time. Anticipate to need
approx. $65,000 for July to meet expenses and payroll until the VTrans funds
are received. Lisa has not heard back
from Jim Cota when to expect the payment.
Board agrees if necessary, we will need to warn a last-minute meeting to
do a TAN for July expenses.
Yield sign Richard Rd/Gallup
Rd: Pete spoke with Tyler at VTrans
regarding recommendations and review of the intersection and traffic
pattern. As most traffic is traveling
from Gallup Rd
onto Richard road as the main travel, it was suggested by VTrans to install a
“watch for turning vehicle” sign heading north on Richard Rd before intersection, rather
than a yield sign, with only two residents on the end of Richard Rd. The board discussed the use of different
signs; any sign may give a false sense of security to traffic. Members agreed there is no need for a
sign-does not warrant one at the suggestion of the state. Andy would like to look into reclassification
of .10 miles of Richard Rd
after the intersection to a class 4, as it is really just a driveway now. Jeremy states they snow plow to just past
Shaun Richard and turn around in his driveway.
Vermont Electric Coop ROW-Gallup Rd: Albert Gagne is building a new sugarhouse and
installing a new power supply within the road ROW and needs a permit from the
town to do so. Jeremy advised he is also
putting sap lines under the road. Brooks
S/Andy G made a motion to approve the VEC ROW road occupancy permit on Gallup Rd for
Albert Gagne. All members voted in
favor; motion passed.
Garage humidity concern: Pete stated that $10,000 was budgeted for FY21 to address the moisture
concern in the town garage. Yvon would
like to purchase a commercial dehumidifier that removes about 35 gallons of
water a day and install in Sept to start using as soon as the heat is turned
on. It should be raised up to move the
air in the middle of the building on the back wall and needs to be plumbed outside. Jeremy-need to continue to discuss a plan to
remove the water issue from the melting snow.
Yvon will research the humidifier a bit more before fall.
and approve bills: board members reviewed the warrants; Three
members will be in to sign off on the bills-Pete, Dave and Brooks.
Hill culvert: Linda Blasch-MPM with NRPC joined the meeting to discuss the
RFP process to choose a design engineer.
Reviewed the At-The-Ready process vs. a traditional RFP posting. With At-The-Ready
process you choose a firm by qualifications and skills and then negotiate price
after rather then having competitive bids to review and choose. The board agrees to proceed with a
traditional RFP bid posting. Linda will
update the RFP and get the approval of Peter Pochop at VTrans. It will need to be posted for three weeks,
Linda will post to the VT bid system, Lisa will post locally.
Rte 236 project-planning loan: Lisa has completed the loan
application with assistance from Oliver Pierson. Peter will sign application for
submission. Next step is to post an RFP
for the design engineer.
Dog complaint-Willey/Middle Rd: Lisa advised the dogs have not been
registered. Continue to get complaints
from neighbors of the constant barking all day long. Yvon spoke with Vezina’s about the concern. Dennis-ACO has spoken with Mr. Willey and he
was uncooperative. Send third letter and
ticket of fines $500/$400 waiver- must comply with ordinance and register dogs
as well as preventing the nuisance of constant barking. Contact Franklin County Sheriff office with
notice to visit with ACO after June 26, if not compliant.
policy- reviewed the concerns of Bryce Bachelder with not parking on the
sidewalk. Temporary short time parking
may need to be considered. Creates a
hazard of parking into the street for vehicles.
May have to redesign sidewalks in the future before updating them to
create a green space between the street and sidewalk. Pete also has concerns that sidewalks are not
designed to have vehicles parked on them, causes damage. The board will continue to consider options
and seek input before adopting the policy.
& Ride line stripping: needs to be updated; discussed if this is the
State’s responsibility. Lisa will speak
with the State about doing the stripping of the lot and the new paved roads.
village green-Franklin United Church: Jason as requested to use the village
green area to have Sunday services at 10:00 starting July 12th. For the safety of members, are not ready to
use the church; they will bring their own chairs and must comply with
distancing and protocol. The board is ok
with the use.
Dick Wright property: Dave reviewed
the size of the lot with the survey the town has on file, about .69 acres. Yvon spoke with a firm for an estimate to
construct a new 30x50 building on a slab with A/C and meeting handicap
needs. Have not gotten a price yet
Yvon D/Brooks S made a motion to enter executive session to discuss
negotiation of confidential information for purchase of the Dick Wright
property at 9:22 pm. All members voted
in favor; motion passed. Brooks S/Yvon D
made a motion to exit executive session at 9:34 pm. All members voted in favor; motion
passed. No action taken.
Lisa-need to have a cemetery policy on the old lots that are still open at the
Square Rd cemetery. Heirs are inquiring
about new burials at open available plots of older lots that were
purchased. Will review with Dwight Tatro
the plot site/layout. The board is ok
with use if space is available.
Dave-to do an appraisal of the Dick Wright property we would need to have
Brooks-will not be
here for the July meeting.
Andy- concern of
dust on roads and excessive use from Ag traffic/practices. Spoke with Kyle from Highgate board, they are
also concerned. Andy has reached out to
Anson Tebbetts-VT Dept of Ag; want to speak with him next week on the phone
about the concern with Highgate as well, if anyone wants to join in. Pete states it is an issue county wide, has
been discussed at the TAC meetings too; need a plan of action to support
communities with this issue. Joe Craig
has been operating the harvester, but feels there is a motor issue. Has a contact that will look at it; Andy
advised nothing is to be done until he is contacted.
Yvon- with the remote control on this harvester, it is different then the old
machine, and need to know how to properly operate. Maybe the remote device should be
removed. Yvon has been looking into a
new trailer for the machine; need to get pictures of the trailer. A new one cost $27-47,000. There is a used
one on Finely Lake in NY for sale.
Canadian border crossing will remain closed until July 21st.
Pete-the next meeting on July 15th at 6:00 will be outside at the
town hall or in the church basement.
There is WIFI for public to access via Zoom virtual meeting.
Brooks S/Dave B made a motion to
adjourn the meeting. All members voted in
favor; motion passed. Meeting adjourned at 9:56 p.m.
Next meeting will be July 15th
at 6:00 pm.
Larivee, Town Clerk
These minutes are not official until
approved at the next regular Selectboard meeting.