January 8, 2020 @ 6:30 p.m.
Call to order
At 6:34 p.m. Peter Magnant called
the meeting to order. The Pledge of Allegiance was recited.
Present: Peter Magnant, Dave Bennion, Andy
Godin, Brooks Sturtevant, Yvon Dandurand, Lisa Larivee, Town Clerk
Guests: Jeremy Barnum, Highway Foreman;
Jean Richard, Auditor
amendments: Add to Old
Business-Kevin Lothian/Dick Wright garage discussion of lease; add to New
Business-Cat Crusaders funding request.
All members in favor of amendments.
comment period: none
Linda Blash-NRPC re: Pidgeon Hill
project MPM: Linda was not able to attend
tonight. She has been hired as the
Municipal Project Manager (MPM) for the Pidgeon Hill culvert replacement
project. Reviewed the contract that has been
written for this work with Linda from NRPC.
The cost for the MPM is $16,000 as submitted with the TAP grant for this
project. Linda will be invited to the
Feb board meeting to discuss the RFP for the engineer and contractor. An article will be included in the warning
for the 20% match of the awarded grant.
Yvon D/Brooks S made a motion to approve and accept the contract with
Linda Blash from NRPC as MPM for the Pidgeon Hill culvert project. All members voted in favor; motion
passed. Peter signed the contract.
Approval of minutes: December 18,
Brooks S/Andy G made a motion to approve the minutes of the meeting as
written. All members voted in favor;
DER appointment: discussed the need to appoint a
person or two to be the Designated Employer Representatives (DER) who will
administer the Federal commercial motor vehicle requirements for our CDL
drivers. The Town Clerk has registered
the Town as an employer on the Federal Clearinghouse site. Yvon handles this at his work; further
discussion to be had at next board meeting.
Moisture concern: Dave spoke
with CSI about this concern and options/price to remedy. CSI suggested a second furnace setup to aid
in reducing the moisture in addition to the existing radiant floor heat. He is coming this week again to review
options/costs and discuss further.
Gas/Fuel: discussion of year to date usage to last
year; about the same and price is comparable.
Yvon is concerned with future cost and the added tax that is being
proposed by legislation for next year.
Leave at $25,000.
reviewed to date comparison-close to last season. Would like to see them broken into two lines
for better tracking. Ok as budgeted
Chloride: Jeremy feels it’s ok as budgeted.
Plow truck: Yvon has spoken to Clark’s on a
2021 International; is the best price for our needs at approx. $190,418 for a
complete truck with accessories (dump, plow, wing, tank sprayer). Discussed approx. trade value of old truck,
$26,000 and equipment reserve funds available of $20,000. Article for $145K. Pete will sign proposal for purchase; pending
Resident complaint: discussed a complaint of a village
resident of highway concerns, increased water user rates, use of town sand/salt
Town Clerk Concerns:
o Town hall line for heat expenses compared with last year to date, ok as
o Emergency dispatch-no assessment received yet.
o Town hall FY20 article for $9,000 for grant match; if not used before
June 30th, may need an article to return to voters. If Grant is awarded this year, hold in
reserve the funds to complete the project.
o Reviewed articles to be voted on.
CLA of grand list: CLA at 96.89% and COD 15.23%
of grand list per the State of VT notice.
Discussed the January 23rd public budget meeting and what to
present to the voters’ present.
Discussion of an open MVSD board member seat for next year.
Discussed selectboard seats that are up for reelection and current
members interest to continue on the board.
Warning review: Read the warning and reviewed the wording of articles.
Lake Carmi article-Pete
discussed the state funds available with the “Lake in Crisis” funding that will
allocate $20,000 for next two years (2020-21) to assist in covering the
Highway truck article
discussed language “highway truck with accessories”.
Discussed the article for
the VTrans Rte 236 culverts replacement loan with State of VT ANR for summer
Pete is working with the
MVSD board to have a warned school meeting at 9 am before town meeting to
discuss any concerns residents may have concerning the school.
VTrans Rte 236 culvert replacement: Pete
has been speaking with Oliver Pierson from State of VT Lakes and Ponds on a
project to replace two failing culverts on Rte 236 that have a significant
water quality sensitivity as they flow into Lake Carmi. There are options for state funding to cover
costs of this project, however, the option that would allow for the work to be
done asap in early summer 2020 before the phosphorus loading happens would be
for the town to get a loan to cover costs from the State Clean Water Revolving
Loan Fund with a guarantee from ANR and DEC that the loan will be completely
forgiven or repaid with other state funding once it is finalized. The State will sign documentation as part of
the loan that the town is not to be held liable for any repayment of any kind;
we are just a place holder for funding the project.
grant acceptance: Reviewed the
Historic Preservation grant agreement and conditions that has been awarded in
the amount of $16,500 to with a 50% match for replacement of the town hall
roof. Reviewed the scope of work and RFP
for the project to solicit bids. Yvon
D/Brooks S made a motion to approve and accept the Historic Preservation grant
agreement and conditions for the town hall roof repair. All members voted in favor; motion
passed. Pete signed the grant conditions
mowing bids: bids were opened by
board members for mowing of the Franklin Center/Catholic cemeteries on Square
MMT Lawn Care-Mike Rebello II; weekly
mowing/trimming; debris collected; stones & sidewalks blow off, from April
to October for $2,640
Marshia’s Lawn Care-weekly mowing/trimming;
spring & fall clean up, May to October for $6,600
Brooks S/Yvon D made a motion to
approve and accept the contract bid from MMT
Lawn Care in the amount of $2,640 for the Franklin Center/Catholic Cemetery. Town Clerk will be in touch with the Catholic
cemetery board about the
Crusaders: a funding/donation
request has been received from Jamie Rushford, President of Cat Crusaders
non-profit group. They are working with
the Franklin County Animal Rescue group to reduce the population of stray/feral
cats and rabies prevention with the Trap-Neuter-Return to adoptive homes
program. The board advised they need to
follow the same petition protocol for three consecutive years with 5% of
voters’ signatures to be included in the tax assessment line of the budget. Town clerk will advise them of the policy.
Old Business: Kevin Lothian has inquired about the status of the town study grant
funding and interest in the property. The town did not receive the grant award.
He has a potential client to lease the building for used auto sales and
service. He is willing to include a clause in the lease to cancel with notice
if/when the town wants to move forward with a purchase. Pete advised that is fine and we are still
studying the options and funding for a future study.
Review and sign bills: done by board members.
Selectboard Folder: thank you from
Laurie’s House for assessment funding.
Health Officer training.
Dave-town meeting tune-up on Feb 8th, he is
interested in attending; Yvon is as well, Lisa will inquire with Tim. Rec Dept and Library as co-sponsoring a
presentation of the 251 Club on Feb 22nd. Inquired about insurance coverage of the
historic log cabin and contents-Town Clerk advised it is covered under to town
policy. Phone at the town hall for local
calls; what would it cost?
Pete-LCCA is hosting an Ice Cream Social at the State
House again if anyone is interested in being present is support of the town.
Brooks S/Yvon D made a motion to
adjourn the meeting. Vote taken; all in favor; motion passed. Meeting adjourned
at 9:34 p.m.
Next meeting will be January 23rd
at 7:00 pm at the School Library, Public budget meeting.
Larivee, Town Clerk
These minutes are not official until
approved at the next regular Selectboard meeting.
minutes were approved at the January 23, 2020 Selectboard meeting.