Franklin Selectboard Meeting/holiday gathering
December 19, 2018 @ 6:00 pm
Call to order
At 6:32 p.m. Peter M called the
meeting to order. The Pledge of Allegiance was recited.
Present: Peter Magnant, Yvon Dandurand,
Andy Godin, Dave Bennion, Brooks Sturtevant, Lisa Larivee, Town Clerk
Guests: Mike Lawyer, FFD; Nancy Magnant,
Bryant Reynolds, Pam Greene, Historical Society; Carole Richard, Paula
Tremblay, Jeff Teitelbaum, Deb Grennon, Linda Barnum, Library Trustees; Maureen
Sodaro; Michelle Guilmette, Auditor;
Bridgette Favreau, Stacey Godin, Stephanie Ho, Recreation Board; Westley
Kempton; Charen Fegard, State Rep; Jeremy Barnum, highway crew
amendments: Peter read the agenda
for the audience, and requested to swap the order of the two highway items.
comment period: Charen Fegard
introduced herself and wanted to let people know she is always available and
wants to stay in touch with communities; wants to get e-mails from everyone so
she can keep everyone up to date on Legislative progress.
Grennon-Thank you for the pizza; Peter thanked everyone on town boards for
working together and their assistance in running a smooth municipality. The board wanted to have this opportunity to
hear from folks.
of Minutes: December 5th
minutes-Brooks S/Dave B made a motion to approve the minutes as written. All members voted in favor, motion passed
of individual boards:
Library-Deb Grennon advised they are working on
an article with Lisa for the warning to create a reserve fund for the library
to move funds through for grants/donations/fundraising rather than include
these income and expenses in their general budget. As they are generally earmarked for specific
items/programs it would be easier to track as well since many occur within
several years. The trustees are
requesting a $39,000 assessment this year as they have not increased in many
years and expenses have risen slightly over the years. Paula Tremblay spoke of the collaboration of
the library and recreation department and how well that marriage is working. They are doing great things together. The library is working to do more after
school programs to increase younger patronage, preschool reading group on
Friday, and story time for the seniors at the Homestead.
Cemetery Commission-no members present
Fire Department-Mike Lawyer advised they are
requesting the same $20,000 for the town assessment. Advised that they are no longer doing the
pancake breakfast which is a large fundraiser for them, but are looking at other
options of fundraising; have money for a few years. The pumper truck is experiencing electrical
problems, it is 15 years old, will need to look at repairs. Got federal grant funding last year for
tanks, masks, and gear. Are working on
more trainings, NIMS training is required for some grant funding, have done
joint training with other departments and organizations for various special
elements. Are working on an updated
Homestead/Carriage House evacuation plan.
We currently have two first responders that are supplied by the
FFD. Peter advised that the town is
looking at the possibility of installing electric vehicle charging stations and
would like to have the option of behind the fire station. Mike responded that they have received large
memorial donations over the past several years and are discussing a permanent
structure to honor these folks; the possibility of adding onto the back of the
station for a conference room. Yvon
asked about the need for volunteers; Mike states there are not enough people
who want to volunteer with many things.
There may be a need in the future of a regional department.
Planning Commission-no one present, Lisa has
Recreation Dept.-budget reviewed by Bridgette
Favreau. Are decreasing the Rec Director
salary to purchase the software license for “my rec”, to register for any
sports team or program, pay fees associated with it, track uniform size needs,
etc. This will streamline much current
paper tracking and organizing that is needed.
The remainder of the budget is the same.
The Polar Express had about 200 participants and 23 vehicles
participated in the lighted parade.
Received a $3,000 Rise VT grant for a playground structure at the ball
fields this year, but they are very expense so want to use some of the extra
recreation account funds accumulated over the past several years with
fundraising/donations and such to fund the playground structure. Board approves as this is their give back to
the community for the fundraising/donations received. Peter advised that there will be an article
again this year for the $16,000 assessment.
Bridgette advised they are looking into a ski bus program to Jay.
Historical Society-Bryant Reynolds stated they
are booming right now. Had a successful
“Spirits of Franklin” event, which was a large fund raiser. The cabin is open by appointment and for
special events. Next year they are
planning another town surprise event.
They are collaborating with LCCA for the camp tours next summer to
include other town historic locations.
Board discussed the need for window curtains and a sound system at the
town hall, possibly barn quilts on the back wall to stop the echo; want the
space to be used more.
Water operator contract was discussed of time
spent and the breakdown of each department.
Need to have a contract for the individual work of the water district
separate from the highway dept. Working
on the water district budget to include pay rate and related taxes. Brooks has called several banks for interest
rates related to the upgrade project.
Mike Lawyer has spoken with the Engineer on the final plans and invited
him to the January 8th meeting to discuss progress and
Budget discussion – Mike L spoke of the
changes at Central Dispatch with new communication towers and service they have
installed. These are expensive upgrades
that he wants to be sure Franklin is not paying a part of as we do not get
service from them. Lisa will advise of
the assessment when we get it.
Highway budget reviewed: Gas and fuel increase to $21,000 due to price
increase; telephone to $1,220 with
internet ($540); Blacktop for Gallup, Hanna and anticipate grant funding to do
the rest of Stanley and Swamp Rds.; pavement sealing to $8,000; tools-Jeremy
will put together a list of needs; building maintenance add $1850 for bottom
door panels; miscellaneous add $3,500 for sand pusher with narrative note.
Review and sign bills: Members reviewed and signed bills.
Town Clerk concern:
Scoping study Main St sidewalk- There is a simplified bid process
with the State for these scoping projects.
Need to select 3 firms from the state approved list and advice state of
selection, than send RFP to first choice.
Lisa will speak with Peter Pochop, VTrans Coordinator, about attending
the Feb meeting to discuss the project.
Highway time sheet review: Clerk’s office
wanted to confirm the policy with vacation time and overtime in the same
day. Board agreed that if the crew have
a planned vacation day and have to come in to plow, they get the 8 hours
vacation pay and then o/t for the extra hours worked that day.
Budget-reviewed the general fund budget:2% increase for clerk
& assist, other salaries increase due to minimum wage increase. With the
school merger there may be some changes in the clerk’s office. Discussed the highway pay raises; board
approved an approx. 3% ($.60) increase for both men. Lisa will talk to
Claudette Carswell about funds needed for the cemetery upkeep, need to budget a
line for future upkeep by the town.
Building maintenance-include repair of one front storm for town hall of
Articles for warning: 1. Town hall
sound system -$8,500 and curtains for $9,500 to be offset by potential grant funding;
2. Lake quality $10,000; Rec Dept. of $16,000.
Dog hearing: Yvon has concerns with being sure that the dog owner is
very clear about paying for medical expenses of victim and what is required of
the dogs to keep anything from happening again.
Letter needs to be forceful to dog owner (renter) and property owner.
Act 46 lawsuit:
Julie Regimbal, Superintendent, met
with the town clerks/treasurers this week regarding the merger and what that
means for us in the future. With the
unified district there will be only one clerk and treasurer for the entire
district. So the job of the Franklin
school fiscal bookkeeper will no longer exist, all these duties will be done by
the central unified district office in Swanton.
There will be an organizational meeting on Wednesday, January 23rd
at 7:00 pm at MVU for the vote on several items that need to be decided for the
unified district. If an injunction is
granted regarding the lawsuit that meeting will be canceled, otherwise the
process moves forward.
School land purchase – Joyce advised last week that they were meeting with a
surveyor for the boundary lines and required permits to try to get this done by
March town meeting.
Sign the finance and maintenance agreement with
VTrans regarding the high risk roads program where new signs are being
installed on town roads by the State for safety to prevent crashes on dangerous
roads/curves. Brooks S/Yvon D made a
motion to authorized Peter to sign the agreement. All members voted in favor, motion carried.
Selectboard folder: nothing
Member concerns/other business
Peter – Devin Bachelder, school board, would
like to meet with the board at the January 3rd meeting to discuss
Next meeting date is January 3rd
@ 6:00 pm at the Town Clerk’s office.
At 10:00 pm Brooks S/Yvon D made a
motion to adjourn the meeting. Vote taken; all in favor; motion carried.
Larivee, Town Clerk
These minutes are not official until
approved at the next regular selectboard meeting.
These minutes were approved at the
January 3, 2019 Select board meeting.