Franklin Selectboard Meeting

August 7, 2019 @ 7:00 p.m.
Town Clerk’s Office

 

Call to order

At 7:01 p.m. Peter Magnant called the meeting to order. The Pledge of Allegiance was recited. 

 

Present: Peter Magnant, Dave Bennion, Yvon Dandurand, Andy Godin and Lisa Larivee, Town Clerk

 

Guests: Hugh Gates, Jeremy Barnum, Highway Foreman

 

Agenda amendments:  Add to Town Clerk concerns; 5 catering permits for Jenny’s Barn.  All members in favor.

 

Public comment period:  none

 

Highway Department:

·                       Better Roads grant agreements:  reviewed the grants awarded for the Beaver Meadow Rd and Morses Line Rd culvert replacement.  Both projects are about completed.  Yvon D/Dave B made a motion to sign and accept the Beaver Meadow culvert grant agreement with a match of $819; all members voted in favor, motion passed.  Peter signed the grant.  Yvon D/Dave B made a motion to sign and accept the Morses Line Rd culvert grant agreement with a match of $785; all members voted in favor, motion passed.  Peter signed the grant

·                       Paving Bid discussion:  Jeremy advised they are looking to resurface Stanley Rd with the VTrans grant funds; finish Hanna Rd and do Gallup Rd.  Peter asked that he get paving bids from three vendors for the complete project but broken out by individual road.  Would like to review bids at the September meeting.  Jeremy inquired about a culvert replacement on Stanley Rd with the grant funding; Lisa advised yes it can be included as part of the grant project.

·                       Highway lot storm water project: reviewed with Jeremy the bids for the drainage and regrading of the lot; Goodhue bid was $16,100 and Larivee was $19,200; Amanda at NRPC recommended Goodhue as the lowest bidder with a cap of $20,000 for the grant subcontractor agreement.  Yvon D/Dave B made a motion to accept the subcontractor contract agreement with NRPC for Goodhue for the phase 1 portion of the project up to $20,000.  All members voted in favor, motion passed. Peter signed the contract.

·                       TAP grant:  discussed the award of the TAP grant for the Pidgeon Hill Rd culvert replacement.  Need to have voter approval for FY21 for the match amount of $55,200/20% of the project, awarded $220,800.  Yvon D/Dave B made a motion to accept the TAP grant for Pidgeon Hill culvert of $220,800 with match of $55,200 pending voter approval of the match.  All members voted in favor, motion passed.  Peter signed the grant agreement.

·                       Hanna Rd reclassification:  letter written to Jim Cota, VTrans District 8 of our formal request to reclassify Hanna Rd from class 3 to class 2 and the certification of road mileage, was read aloud.   The board is strongly in support of the reclassification as it will open opportunities for grant funding for erosion control, resurfacing, road side stabilization and increase the aid to highways funding which are all important to the community and highway maintenance. Hanna Rd is widely used by commuters going south into St. Albans and Burlington areas. 

·                       Weed harvester:  Jeremy advised there were some repairs needed to be done last week but it is back up and operating.  Yvon spoke with the Jette family and got permission to continue to dump the weeds on the Raymond Jette property for this year. 

                   Jeremy exited the meeting at this time.

 

Town Clerk Concerns:

·                       2019 Tax rate:  Lisa discussed the late homestead filers penalty that the state assess after the April 15th file date.  This is at the discretion of the board if the town chooses to waive it; it has been waived in the past.  The board agreed to continue to waive the penalty.  Education residential tax rate $1.4148; non-resident $1.5763, municipal $.392; total rates for resident $1.8068 and non-resident $1.9683.  Yvon D/Dave B made a motion to accept the 2019 tax rates as read.  All members voted in favor, motion passed.  Board signed.

·                       Jenny’s Barn catering permits: Lisa has received 5 catering permits for weddings at Jenny’s Barn for Sept and Oct.  She will approve and sign. 

 

Approval of minutes: Yvon D/Dave B made the motion to approve the July 17 board minutes as written.   All members voted in favor; motion passed.  Yvon D/Andy G made a motion to approve the July 19 dog hearing meeting minutes as written.  All members voted in favor, Dave abstained, motion passed. Lisa updated on the requirements from the dog incident; they have harnessed the dog and are working on the other requirements.  The Roti will be registered this week.  Chris and Dennis will visit the dog owner. 

 

Review and sign bills:  Members reviewed and signed bills.

 

Old Business:

·        Town hall roof & painting east side:  Lisa reviewed the insurance claim for the roof wind damage; VLCT sent an engineer to inspect the roof.  Have not heard back from VLCT at this time.  The Historic Preservation grant application has been posted for FY20, roof work is eligible for funding up to $20,000 with 50/50 match.  Will apply for the grant pending decision of VLCT on the insurance claim. Discussed the painting of the east side of the building that is difficult to reach.  Yvon will contact Conrad Benoit, Lisa will make some other calls for quotes.

·        Electrical work-town hall and office: Dave spoke with Rainville Electric this week, the conduit has been buried at the town office, he should be here to complete the work in the next few weeks.  

·                       Hill Road zoning violation:  discussed complaint of a resident and those camp owners that are living on Hill Rd year round within the shoreline district.  Meet with Planning Commission to discuss and invite J. Rosploch to attend; options of what to do, certify state septic approval and potable water, waive the lot size to convert to year round with ZBA.

 

New Business:

·        Dog ordinance review:  discussed changes needed to the ordinance regarding vicious dogs and how to handle bite incidences.  The board will review and update; need to protect the public on property of the dog owner when bites occur. 

·        Development Regulation review/updates:  discussed the changes requested by the Planning Commission regarding subdivisions; Lisa feels this is covered in the current regulations and open to interpretation.   On hold for further action until discussed with the PC at their next meeting.  

 

Selectboard Folder: none

 

Member Concerns:

·                       Dave informed of the Historical Society village walking tour on Aug 17th with over 15 historic points to visit and get information about.  Fenian Raid reenactment tour 2020 info given to Lisa.  Asked if the Historical Society can use the other old bathroom behind the stage to store artifacts in, now that the chairs have been relocated to the basement.  The board is fine with them using the room. 

·        Andy discussed the grader replacement in the near future; in a previous meeting Jeremy had stated a new truck is needed first.

·                       Jeremy had advised a new truck is needed first.  Will speak with Jim Cota about auctions or watching for sales of used equipment. 

·                       Yvon mentioned the ten year forecast and capital asset plan for the expansion of the clerk’s office. The Dick Wright property with the offices and showroom was discussed as an opportunity for a larger town clerk’s office and meeting room. The board will reach out to Mr. Lothian to discuss if this could be an option for the town.

·                       Peter asked about the water district vote for the system improvements.  Lisa has not gotten a set date yet, but has discussed the necessary warning times with water district clerk. 

·                       August 20th at 6:30 pm there is a Unified School board meeting in Franklin at the school.  The meetings will alternate around to the schools throughout the year. 

 

 

 

 

Adjournment

Yvon D/Dave B made a motion to adjourn the meeting. Vote taken; all in favor; motion passed. Meeting adjourned at 9:03 p.m.

 

Next meeting will be August 21st at 7 pm

 

Respectfully submitted,

Lisa Larivee, Town Clerk

August 9, 2019

 

These minutes are not official until approved at the next regular selectboard meeting.

These minutes were approved at the August 21, 2019 Selectboard meeting.