April 1, 2020 @ 7:00 p.m.
Call to order
At 7:02 p.m. Peter Magnant called
the meeting to order. The Pledge of Allegiance was waived.
Present: Peter Magnant, Dave Bennion,
Brooks Sturtevant, Yvon Dandurand, Lisa Larivee, Town Clerk, Andy Godin (joined
at 8:07 pm)
Guests: Pam Greene, Homestead Board
amendments: Add to new business:
change in meting format with other options such as Zoom. Add to town clerk concerns: extend/waive the
late dog registration fees until a later date; and extension of grand list
lodging date as discussed by State PVR.
comment period: Pam Greene,
Homestead Board health officer and personal board.
· Thanks to Brooks S for providing support to
Stacy and herself for contacts for supplies and resources in the past three
weeks and the contact to the National Guard.
· The Franklin Emergency Mgt Coordinator-
Mark Toof has moved out of town now and as he is the resource that we are
advised we should be contacting, need to have a local person available for this
position. Lisa advised she was aware and
we are needing to update our emergency management plan for May 1st,
so will look for another person to fill the spot.
· In the past two weeks the Homestead has
lost three key staff people who have left due to the Covid-19 concerns; and
there are three more that are scared of what’s to come and may leave as
well. We are looking for additional
staff and volunteers to assist and cover shifts as needed. We have 18 vulnerable residents in the
Carriage House that have nowhere else to go; have asked family members to take
them in during this trying time and no one was willing to do so. Yvon is surprised about family not being
willing to take residents home. Pam states there is no one to care for them
outside of the facility, that is why they are here.
· Have contracted with a staffing agency to
assist with finding employees; however their rate of pay is $29.50 for support
staff and we currently pay about $14.00.
Can we post the ad on town website and facebook as well? Board is in agreement with posting for the
Approval of minutes: March 18th,
reorganizational/regular meeting; Brooks S/Dave B made a motion to approve the
minutes as written. All members voted in
favor; motion passed.
Salt Purchase: Scott Choiniere has asked about purchasing salt as was
approved in 2016. Wants to purchase one
loader bucket full, same quantity as he did before at the current price. The board is fine with it and would like to
have him send a weight slip to the town office for an invoice to be sent to
Work duties: Town Clerk
mentioned that she has spoken with the highway guys about distancing and being
safe, as well as given them sanitizing supplies. With the State VTrans putting a hold on all
state projects as well as any town projects that are grant funded, we need to
be sure they are aware of this. Andy
will speak with them.
District financing: Lisa got a new rate from People’s
Trust for 20 yr term at 3.75%. Union
Bank will only do a 5 yr at 2.27% or 7 yr at 2.59% as locked in rate, with an
amortization of the 20 years, the rate would be reset and adjusted for each of
those terms. Peter states with the
economy in flux at this time the People’s Trust rate of 3.75% as a fixed rate
is good and will make for a secure future of the project. Brooks S/Yvon D made a motion to accept the
People’s Trust rate of 3.75% for $175,000 for a 20 year term to complete the
water district project. All members
voted in favor; motion passed.
Town Clerk updated on the VTrans
projects on hold; supplies/medical equipment are coming into the State this
week or early next according to Governor Scott.
ANR is working through the process of the aquatic nuisance program and
if it will be allowed to progress and funding.
Yvon advised that Canada has ordered the closure of their border crossings
until July 1st for public
travelers; only commerce is allowed to cross.
Town Hall ramp: Lisa spoke with Dave about the
deficiencies of the town hall regarding handicap accessibility with the
ADA. The concrete pad/landing at the top
of the ramp is not large enough; there must be a stopper rail near the floor on
either side of the ramp to prevent wheel chairs wheels from falling off the ramp;
the door threshold must be ramped/shimmed as it has too high of a
rise/drop. Dave has done a quote and
drawings to meet the guidelines needed.
Lisa will include the cost in the VT Arts Council grant for the curtains
and sound system.
Weed harvester operator: Brooks has spoken with Joe Craig who is on
board for 2020 harvesting. Andy is not
interested in working the machine this year, but will be available for Joe for
service/maintenance work. With the
uncertainty of the program process due to Covid-19, we will not post to hire
another person at this time.
Bond Bank survey: VLCT has asked towns to discuss and review
the impacts of Covid-19 on revenue and expenses and possible funding that may
be needed to operate. Discussed the
worst case scenario of estimates/predictions for the town.
Red Cross blood drive: There was a drive scheduled at the Homestead
on May 20th; due to the issues at hand they are not able to hold it
there. Dave was asked if it could take
place at the town hall as there is a large need for blood supplies. The board is in agreement of this event.
with the current conference call format there is a large cost to
individual board members for the toll call to connect. Brooks has looked at other options such as
Zoom. The cost is $14.95/month for the
pro license. This would allow everyone
necessary to access with incurring a cost.
There is a “waiting room” of sorts for guests to access/participate. Brooks will set up the account with Zoom for
our next meeting. Discussed the costs to
board members to date for the two meetings; agreed to submit to the town for
reimbursement. Will submit with the FEMA
claims for disaster costs to municipalities.
Town Clerk Concerns:
Grand list extension: The grand
list needs to be lodged by the Listers by June 4th. PVR has sent notice that due to the current
situation they have issued an extension to August 15th. This would also push back the date of
receiving the education tax rate and issuing of tax bills. Lisa will speak with the Listers and get
their input on the timeline needed to complete their work. PVR wants towns to notify them if they are in
need of the extension.
Historic Preservation grant: grant award of $16,500 for the
town hall roof project that needs to be signed to proceed with the contract for
work. Brooks S/Dave B made a motion to
approve the Historic Preservation grant award of $16,500 as the 50% match for
the roof replacement by Oct 31, 2020.
All members voted in favor; motion passed. Dave was in the town hall recently and there
was water on the floor from the roof leaking again; he will contact the
contractor to inspect the current situation.
MVP-HRA plan resolution: Lisa
explained in brief the details of the HRA plan with the health insurance and
the town’s match of 50% of the OOPM as previously budgeted and agreed. Brooks S/Andy G made a motion to approve the
Certificate of Resolution and authorize Peter M to sign. All members voted in favor; motion
Budget concerns: Reviewed the general and highway budget to
date. With some of the highway lines
being over expended; need to caution them of spending at this time and holding
off on large expenditures. Lisa advised
the general misc. line is where the Covid-19 supplies have been coded; hope for
reimbursement of 75% with FEMA funds.
Office closure and compensation: Discussed the closure of the town
clerk’s office as non-essential to the Governor’s recent orders and the
compensation for Sara and Lisa to maintain the same current pay as long as the
Governor’s order is in place. They will
continue to do the essential tasks two mornings a week, Monday and Friday as
necessary, Lisa is monitoring emails and working from home as able. Peter
M/Yvon D made a motion to maintain the current salaries during the close
order. All members voted in favor;
Dog registrations: Town office has requested a
waiver of the late registration fee for dog licenses to be extended to June 30th
due to the office closure. It is currently
$2-3 dollars per dog. Brooks S/Yvon D
made a motion to waive the late fees until June 30th. All members voted in favor; motion passed.
Town hall roof contract: Reviewed the contract
for R&A Enterprises as written with details of work. Make completion date as October 31,
2020. Brooks S/Yvon D made a motion for
Peter M to sign the contract for R&A Enterprise in the amount of $33,000
with a completion date of October 31, 2020.
All members voted in favor; motion passed.
Dunphy dog complaint: The dog of
Adam Bower has continued to be a nuisance and aggressive to Dunphy neighbors,
knocking over a 2 yr old and causing a head bruise. As this is the second notice/complaint and
they have not followed through with the previous requests; they will be sent a
second letter and a civil fine as stated in the ordinance. Lisa will contact Animal Control for
delivery of the ticket.
Selectboard Folder: none
Brooks – with the power out last week, the school generator is still
of concern with needing to have anti-freeze added regularly. Steve, janitor, feels it is a head gasket
leaking it into the system. Yvon would like to test further first as he sees no
sign of leaks from his recent visit.
Repair would be much cheaper then complete replacement of the unit, it
is in good condition otherwise.
Andy – would like to meet in person at
the town hall to be able to split and distance from one another. Peter advised for the next meeting the board
would like to try the Zoom option.
Yvon – for the sign at the town clerk’s
office, what size would we like? Lisa
will look into and advise.
Peter – Brooks-thanks for your support
of the Homestead community; and thank you to Brian Marchessault, National
Guard, for his help with supplies. Need
to advertise for an Emergency Mgt Coordinator and Homestead employees/staff.
Brooks S/Yvon D made a motion to
adjourn the meeting. All members voted in
favor; motion passed. Meeting adjourned at 8:54 p.m.
Next meeting will be April 15th at
7:00 pm via Zoom conferencing.
Larivee, Town Clerk
These minutes are not official until
approved at the next regular Selectboard meeting.
minutes were approved at the April 15, 2020 regular Selectboard meeting.